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Income Verification Letters are essential documents in Hong Kong's business environment, providing formal confirmation of an individual's employment status and income. These letters are typically requested when employees need to prove their financial stability and employment status to third parties, such as banks for mortgage applications, immigration authorities for visa processing, or landlords for rental agreements. The document must comply with Hong Kong's legal framework, particularly the Personal Data (Privacy) Ordinance and Employment Ordinance, ensuring accurate representation of employment terms while protecting sensitive personal information. An Income Verification Letter includes current salary information, employment duration, position details, and may also cover additional compensation components when relevant. Its issuance requires proper authorization within the organization and must follow specific formatting and content requirements to ensure its validity and acceptance by receiving parties.

1. Letter Header: Company letterhead, date, reference number, and recipient details

2. Subject Line: Clear indication that this is an Income Verification Letter for [Employee Name]

3. Employment Confirmation: Current employment status, position, and duration of employment

4. Income Details: Current base salary, payment frequency, and currency

5. Verification Statement: Official confirmation of the accuracy of the information

6. Authorized Signature: Signature block with name, title, and contact information of the authorized signatory