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Independent Director Meeting Minutes are essential corporate documents required under Hong Kong's corporate governance framework. These minutes serve as the official record of meetings held by independent directors, documenting their oversight role and decision-making processes. The document must comply with the Hong Kong Companies Ordinance (Cap. 622), Hong Kong Stock Exchange Listing Rules, and relevant corporate governance codes. It typically includes meeting details, attendance records, discussions of key matters, declarations of interest, and formal resolutions. Independent Director Meeting Minutes are particularly crucial for listed companies and regulated entities, as they evidence proper corporate governance and independent oversight of company affairs.

1. Meeting Details: Date, time, venue/mode of meeting (physical/virtual/hybrid), and company name

2. Attendance: List of independent directors present, other directors/board members present, company secretary, and any invited attendees

3. Quorum: Confirmation that meeting quorum requirements were met as per articles of association

4. Chairperson: Identity of meeting chairperson and confirmation of their appointment

5. Previous Minutes: Confirmation and approval of previous meeting minutes

6. Declarations of Interest: Recording of any interests declared by independent directors in matters to be discussed

7. Main Business: Key matters discussed, including review of company performance, governance matters, and compliance issues

8. Resolutions: Formal recording of all resolutions passed, including voting results

9. Close: Time of meeting conclusion and next meeting date if scheduled

10. Confirmation: Signature section for chairperson to confirm accuracy of minutes