The Landlord End of Lease Letter is a crucial document in Hong Kong's property rental market, used when a landlord wishes to formally communicate the natural conclusion of a lease agreement. This document, essential under Hong Kong's property law framework, particularly the Landlord and Tenant (Consolidation) Ordinance, serves multiple purposes: it confirms the lease termination date, outlines the move-out process, details the security deposit return procedure, and specifies final inspection requirements. The letter should be issued within the notice period specified in the original lease agreement, typically ranging from one to three months before the lease end date. It helps prevent misunderstandings between parties and provides a clear paper trail for the lease termination process, which can be particularly important in Hong Kong's dynamic property market where both residential and commercial leases require careful management and documentation.
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1. Recipient Details and Date: Full name and address of tenant, property address, and date of letter
2. Reference Line: Clear reference to the relevant lease agreement including its date
3. Lease Termination Statement: Clear statement confirming the lease end date and intention not to renew
4. Notice Period Confirmation: Confirmation that this notice complies with the required notice period under the lease
5. Property Inspection Arrangements: Proposed date and time for final property inspection
6. Key Return Process: Instructions for returning keys and access devices
7. Security Deposit Discussion: Information about the security deposit return process and timeline
8. Final Payment Details: Information about final rent payment and any outstanding charges
9. Closing and Signature: Professional closing, landlord's signature and contact information
1. Outstanding Repairs: Section detailing any repairs or maintenance issues that need to be addressed before move-out
2. Utility Transfer Requirements: Instructions for transferring or terminating utility accounts
3. Cleaning Requirements: Specific cleaning requirements or professional cleaning expectations
4. Early Termination Conditions: Include if the lease is being terminated before the original end date
5. Forwarding Address Request: Request for tenant's forwarding address for future correspondence
6. Storage of Abandoned Items: Policy regarding any items left behind after move-out
1. Move-out Checklist: Detailed list of tasks and conditions to be met before move-out
2. Property Condition Report: Current condition report to be compared with initial inventory
3. Payment History Summary: Summary of rent payments and any outstanding amounts
4. Utility Reading Form: Form for recording final utility readings
5. Original Lease Agreement Copy: Copy of the original lease agreement for reference
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