The Last Day of Employment Letter is a crucial document in Hong Kong's employment practice, typically issued when an employee's service with a company is coming to an end, whether through resignation, termination, or mutual agreement. This document serves multiple purposes: it provides formal confirmation of the employment end date, outlines final payment arrangements, addresses the return of company property, and reminds the employee of any continuing obligations. The letter must comply with Hong Kong's Employment Ordinance and related legislation, ensuring all statutory requirements are met regarding notice periods, final payments, and other termination-related matters. It forms part of the employee's permanent record and can be important for future reference, MPF arrangements, and tax purposes. The document should be prepared with care to ensure all necessary details are included and all legal requirements are satisfied.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Confirmation of Last Day: Clear statement of the employee's final working day and employment termination date
3. Reason for Termination: Brief statement of how the employment relationship is ending (e.g., resignation, mutual agreement, retirement)
4. Final Payment Details: Overview of final salary, unused annual leave payment, and any other statutory payments due
5. Return of Company Property: List of company property to be returned by the last day
6. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
7. Reference to Exit Procedures: Brief outline of administrative procedures to be completed before departure
8. Signature Block: Space for employer's signature and acknowledgment from employee
1. Post-Employment Restrictions: Reference to any applicable non-compete or non-solicitation clauses, include only if such restrictions exist in the original employment contract
2. Severance/Long Service Payment: Include only if the employee is eligible for severance or long service payment under Hong Kong law
3. Outstanding Bonus/Commission: Include if there are any pro-rated bonus or commission payments to be addressed
4. Medical Benefits Extension: Include if there is any continuation of medical benefits post-employment
5. Reference Letter Arrangement: Include if a reference letter will be provided and specify the arrangements
6. MPF Transfer Information: Include details about MPF account handling if employee is leaving Hong Kong or changing schemes
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and any other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Exit Clearance Form: Checklist of administrative clearances required from different departments
4. Benefits Summary: Summary of any benefits that will cease or continue post-employment
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Real Estate
Hospitality
Logistics and Transportation
Media and Entertainment
Non-Profit Organizations
Insurance
Telecommunications
Relevant Teams
Human Resources
Legal
Finance
Payroll
Compliance
Employee Relations
Administrative Services
Company Secretariat
Relevant Roles
HR Manager
HR Director
Legal Counsel
Company Secretary
Finance Manager
Payroll Manager
HR Executive
HR Administrator
Legal Manager
Compliance Officer
Employee Relations Manager
HR Business Partner
General Counsel
Chief Human Resources Officer
HR Operations Manager
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