The Lease Termination Letter From Tenant To Landlord is a crucial document in Hong Kong's property rental market, governed by the Landlord and Tenant (Consolidation) Ordinance (Cap. 7) and related regulations. It is used when a tenant needs to formally communicate their intention to end a lease agreement, whether at the natural end of the term or through early termination provisions. The document must adhere to Hong Kong's specific notice period requirements and should include essential elements such as property identification, lease reference details, intended termination date, and arrangements for final inspection and key handover. This formal notification is necessary to protect both parties' rights and obligations under Hong Kong law and serves as an important record for security deposit return and property surrender procedures.
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1. Letter Header: Current date, landlord's name and address
2. Subject Line: Clear indication that this is a Notice of Lease Termination
3. Property Identification: Full address of the leased property
4. Lease Reference: Details of the current lease agreement including its start date
5. Termination Notice: Clear statement of intention to terminate the lease and the intended termination date
6. Key Return: Arrangements for returning keys and property inspection
7. Forwarding Address: New address for future correspondence and deposit return
8. Closing: Professional closing, signature block with tenant's full name and contact information
1. Reason for Termination: Include when required by lease terms or when the termination is due to landlord's breach of contract
2. Early Termination Details: Include when terminating before the lease end date, addressing any early termination fees or conditions
3. Maintenance Issues: Include if there are specific property conditions or maintenance issues that need to be documented
4. Utility Transfer: Include details about utility account transfers if relevant to the situation
5. Security Deposit: Include specific references to security deposit return if there are special conditions or previous discussions
1. Proof of Delivery: Delivery receipt or registered mail tracking for the termination notice
2. Property Condition Photos: Documentation of property condition at the time of notice (if relevant)
3. Lease Agreement Copy: Copy of the original lease agreement for reference
4. Correspondence History: Copies of any relevant prior communications regarding the termination
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