A Letter of Intent for a Position is commonly used in Hong Kong's business environment as an intermediate step between verbal discussions and a formal employment contract. It serves to document preliminary agreements and set expectations while maintaining flexibility for both parties. The document is particularly valuable when dealing with senior appointments, complex hiring situations, or when there are multiple conditions to be met before finalizing employment. While most provisions are non-binding, certain elements like confidentiality clauses may create legal obligations under Hong Kong law. The letter typically includes proposed terms of employment, conditions precedent, and next steps in the hiring process, providing a framework for moving forward while protecting both parties' interests during the pre-employment phase.
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1. Letter Header: Company letterhead, date, and recipient's details including full name and address
2. Opening Salutation: Formal greeting addressing the candidate by name
3. Introduction: Statement of purpose confirming the company's interest in offering the position
4. Position Details: Specific role title, department, and reporting relationship
5. Key Terms: Outline of fundamental employment terms including proposed salary, start date, and position location
6. Conditions: Key conditions that must be met before a formal offer, such as reference checks, background verification, or work visa requirements
7. Next Steps: Clear timeline and process for moving forward, including deadline for response
8. Non-Binding Statement: Clear statement that this is not a formal employment contract
9. Closing: Professional closing, signature block with name and title of authorized representative
1. High-Level Responsibilities: Brief overview of key duties and responsibilities, used for senior positions or when role scope needs particular emphasis
2. Confidentiality Clause: Binding confidentiality obligations, included when sensitive information will be shared during negotiations
3. Benefits Overview: High-level summary of benefits package, included for senior positions or when benefits are a key differentiator
4. Relocation Provisions: Basic terms of relocation assistance, included when position requires relocation
5. Performance Expectations: High-level goals or KPIs, included for senior positions or performance-critical roles
6. Pre-Employment Requirements: Specific qualifications, certifications, or clearances needed before formal offer, included when relevant to the position
1. Position Description: Detailed job description as reference document, if available
2. Benefits Summary: Overview of complete benefits package, when detailed benefits information is relevant
3. Required Certifications: List of required professional certifications or qualifications, when applicable to the role
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