A Letter of Intent for Staying in a Job is commonly used in Hong Kong's business environment when an organization wishes to formally express its commitment to retaining valuable employees and securing their continued service. This document becomes particularly relevant during periods of organizational change, competitive market conditions, or when addressing potential flight risks of key personnel. It typically includes details about continued employment terms, any enhanced benefits or compensation, career development opportunities, and retention incentives. The document must comply with Hong Kong's Employment Ordinance (Cap. 57) and related employment legislation, ensuring that all terms and conditions align with local legal requirements. While not as extensive as a full employment contract, this letter serves as a formal amendment or supplement to existing employment terms and helps establish clear expectations for both parties moving forward.
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1. Letter Header and Date: Company letterhead, date, and formal letter formatting
2. Recipient Details: Employee's name, title, and address
3. Subject Line: Clear indication that this is a retention/continued employment letter
4. Opening Statement: Expression of appreciation and value of the employee to the organization
5. Current Role Confirmation: Confirmation of the employee's current position and responsibilities
6. Continued Employment Terms: Statement of the company's intention to retain the employee and the duration of the commitment
7. Compensation Details: Confirmation of current or revised salary and benefits
8. Acknowledgment Request: Request for the employee to confirm their intention to stay by signing and returning the letter
9. Closing: Professional closing, including signature block for both employer and employee
1. Enhanced Benefits Package: Details of any new or improved benefits being offered as retention incentives
2. Performance Expectations: Any specific performance targets or objectives linked to the retention
3. Retention Bonus: Details of any one-time or structured bonus payments offered for staying
4. Career Development: Any promised training, development, or career progression opportunities
5. Changed Responsibilities: Description of any changes to the employee's role or responsibilities
6. Non-Compete Provisions: Any new or modified non-compete or confidentiality requirements
7. Working Arrangements: Any changes to working patterns, location, or flexibility arrangements
1. Schedule A - Compensation Structure: Detailed breakdown of salary, bonuses, and other financial benefits
2. Schedule B - Benefits Package: Comprehensive list of all benefits and their terms
3. Schedule C - Performance Metrics: Specific KPIs or performance targets if linked to retention
4. Appendix 1 - Retention Bonus Payment Schedule: Timeline and conditions for retention bonus payments if applicable
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Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Professional Services
Manufacturing
Retail
Healthcare
Education
Real Estate
Construction
Telecommunications
Media and Entertainment
Logistics and Supply Chain
Hospitality
Consumer Goods
Energy
Relevant Teams
Human Resources
Legal
Finance
Senior Management
Operations
Information Technology
Sales
Marketing
Research and Development
Product Development
Customer Service
Business Development
Engineering
Design
Strategy
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Chief Technology Officer
Senior Manager
Department Head
Project Manager
Technical Lead
Senior Software Engineer
Financial Analyst
Account Manager
Sales Director
Research Scientist
Legal Counsel
Operations Manager
Product Manager
Senior Consultant
Business Development Manager
Marketing Director
Data Scientist
Design Lead
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