The Letter of Job Termination is a crucial document used in Hong Kong employment relationships to formally end employment contracts. It must adhere to the Employment Ordinance (Cap. 57) and related Hong Kong employment legislation, which set out specific requirements for termination notices, including minimum notice periods, statutory payments, and employee entitlements. This document is essential for both voluntary resignations and employer-initiated terminations, requiring careful attention to legal compliance, clear communication of termination terms, final payment details, and post-employment obligations. The letter serves as official documentation of the employment termination and helps protect both employer and employee interests while ensuring all legal requirements are met.
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1. Letter Header: Company letterhead, date, and reference number
2. Recipient Details: Employee's name and address
3. Subject Line: Clear indication that this is a termination notice
4. Termination Statement: Clear statement of employment termination with specific end date
5. Notice Period: Details of notice period or payment in lieu of notice
6. Final Payment Details: Breakdown of final salary, unused annual leave, and other entitlements
7. Company Property: List of company property to be returned
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Signature Block: Authorized signatory details and company stamp
1. Reason for Termination: Include only if legally required or if termination is performance-based/redundancy
2. Severance Package: Details of any additional compensation or benefits beyond statutory requirements
3. Reference Provision: Statement about providing future employment references
4. Non-Compete Reminder: Include if employee is bound by post-employment restrictions
5. Transition Arrangements: Include if handover of duties is required
6. Release Agreement: Include if seeking mutual release of claims
7. Outplacement Support: Include if company is offering career transition assistance
1. Final Payment Calculation: Detailed breakdown of all final payments including salary, leave, and statutory payments
2. Company Property Checklist: Itemized list of company assets to be returned
3. Benefits Termination Schedule: Timeline and details of benefit termination dates
4. Outstanding Obligations: List of any pending tasks or obligations to be completed before departure
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