The Limited Company Invoice is a fundamental business document used in Hong Kong's commercial landscape for requesting payment for goods or services. It serves as both a legal and financial instrument, essential for maintaining proper business records and complying with Hong Kong's tax requirements. This document type is specifically designed for limited companies registered in Hong Kong and must include mandatory elements such as the company's business registration number, registered address, and other details as required by the Companies Ordinance (Cap. 622) and Business Registration Ordinance (Cap. 310). The invoice is crucial for accounting purposes, tax compliance, and maintaining clear records of business transactions. It can be issued in either electronic or physical format, provided it meets all statutory requirements under Hong Kong law.
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1. Company Header Information: Company name, logo, BR number, registered address, and contact details
2. Invoice Details: Invoice number, date, payment due date, and reference numbers
3. Client Information: Client's company name, address, and contact details
4. Item Description: Detailed list of products/services with quantities and unit prices
5. Calculation Summary: Subtotal, any applicable taxes, discounts, and total amount
6. Payment Information: Payment terms, bank details, and payment methods accepted
7. Footer Information: Company registration details and any statutory notices
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order
2. Project Details: Add when the invoice relates to a specific project or contract
3. Delivery Information: Include for invoices involving physical goods delivery
4. Tax Details: Additional tax breakdown when dealing with international transactions or special tax arrangements
5. Currency Information: Include when dealing with foreign currencies, including exchange rates if applicable
6. Special Terms: Any special payment terms, warranties, or conditions specific to the transaction
1. Detailed Item Breakdown: Itemized list with additional details when the main invoice contains summarized information
2. Time Sheet: Detailed breakdown of time-based services when billing for professional services
3. Materials Schedule: Detailed list of materials used for construction or manufacturing services
4. Rate Card: Schedule of standard rates applied to the invoice items
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