The Maternity Leave Letter to Employee is a crucial document used in Hong Kong employment relationships when a female employee is entitled to take maternity leave. It serves as official confirmation of the maternity leave arrangements and ensures compliance with the Hong Kong Employment Ordinance (Cap. 57). This document is typically issued after an employee has provided notice of pregnancy and requested maternity leave, but before the commencement of the leave period. It should detail the statutory entitlements, including the 14-week leave period, payment calculations at four-fifths of normal wages, and any additional company-specific benefits. The letter also plays an important role in documenting the employer's compliance with legal obligations and protecting both parties by clearly stating the terms and conditions of the leave arrangement.
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1. Employee Details: Employee's name, position, department, and employee ID
2. Confirmation of Maternity Leave: Formal acknowledgment of the maternity leave request and its approval
3. Leave Duration: Specific start and end dates of the maternity leave period
4. Maternity Leave Pay: Details of maternity leave pay calculation and payment arrangements
5. Notice Requirements: Information about required notifications for actual birth date and any changes to leave dates
6. Return to Work: Expected return to work date and any return-to-work procedures
7. Benefits Continuation: Information about continuation of employment benefits during leave period
1. Additional Company Benefits: Any extra benefits or support provided by the company beyond statutory requirements
2. Flexible Working Arrangements: Information about post-return flexible working options if offered by the company
3. Breastfeeding Support: Details of workplace support for breastfeeding mothers upon return, if applicable
4. Keeping in Touch: Optional arrangements for maintaining contact during leave period
5. Handover Arrangements: Specific instructions regarding work handover before leave begins
1. Schedule A: Maternity Leave Policy: Complete company maternity leave policy for reference
2. Schedule B: Leave Calculation Details: Detailed breakdown of leave pay calculation
3. Schedule C: Return to Work Checklist: Checklist of actions required before and upon return to work
4. Schedule D: Important Contacts: List of relevant HR contacts and support resources during leave period
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Retail
Manufacturing
Professional Services
Healthcare
Education
Construction
Hospitality
Media and Entertainment
Transportation
Real Estate
Energy
Telecommunications
Non-Profit
Relevant Teams
Human Resources
Legal
Compliance
Operations
Administration
Corporate Secretarial
Employee Relations
Talent Management
Payroll
Benefits Administration
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
HR Director
HR Manager
HR Officer
Legal Counsel
Company Secretary
Operations Manager
Administrative Officer
Executive Assistant
Project Manager
Senior Associate
Associate
Analyst
Coordinator
Specialist
Supervisor
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