The Outdoor Event Fire Risk Assessment is a crucial document required for any significant outdoor event in Hong Kong to ensure compliance with local fire safety regulations and protect public safety. This assessment is mandated by Hong Kong fire safety authorities and must be completed before event approval can be granted. The document provides a systematic approach to identifying potential fire hazards, evaluating risks, and implementing appropriate control measures specific to outdoor venues. It is particularly important given Hong Kong's dense urban environment and specific climate conditions that can affect fire risks. The assessment covers all aspects of fire safety, from emergency access routes to fire-fighting equipment requirements, and must be updated for each new event or significant modification to an existing event plan.
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1. 1. Event Details: Overview of the event including date, location, expected attendance, and duration
2. 2. Site Description: Detailed description of the venue, including layout, access points, and surrounding environment
3. 3. Responsible Persons: List of key personnel responsible for fire safety, including event organizer, safety officer, and emergency coordinators
4. 4. Risk Assessment Methodology: Explanation of the risk assessment approach and scoring system used
5. 5. Hazard Identification: Comprehensive list of potential fire hazards specific to the event
6. 6. Risk Evaluation: Assessment of likelihood and potential impact of identified hazards
7. 7. Control Measures: Detailed preventive and protective measures to mitigate identified risks
8. 8. Emergency Procedures: Specific procedures for fire emergencies, including evacuation plans
9. 9. Fire Safety Equipment: Details of fire fighting equipment, locations, and maintenance requirements
10. 10. Communication Plan: Procedures for emergency communication with staff, attendees, and emergency services
1. Temporary Structures Assessment: Required when event includes temporary structures such as stages, tents, or marquees
2. Pyrotechnics Risk Assessment: Required when event includes fireworks or special effects
3. Food Vendor Fire Safety: Required when event includes food stalls or cooking facilities
4. Electrical Systems Assessment: Required for events with significant temporary electrical installations
5. Vehicle Access and Parking: Required when event includes designated parking areas or vehicle displays
1. Schedule A: Site Plans: Detailed site maps showing emergency exits, fire equipment locations, and assembly points
2. Schedule B: Equipment Inventory: Comprehensive list of fire safety equipment and their locations
3. Schedule C: Emergency Contact List: List of emergency contacts including fire services, medical services, and key personnel
4. Schedule D: Risk Assessment Matrix: Detailed risk scoring matrix and assessment criteria
5. Appendix 1: Inspection Checklists: Pre-event and during-event safety inspection checklists
6. Appendix 2: Emergency Response Flowcharts: Visual guides for different emergency scenarios
7. Appendix 3: Training Records: Documentation of staff fire safety training and certifications
8. Appendix 4: Regulatory Compliance Checklist: Checklist ensuring compliance with Hong Kong fire safety regulations
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