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Photo Release Policy

Photo Release Policy Template for Hong Kong

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Key Requirements PROMPT example:

Photo Release Policy

"I need a Photo Release Policy for my Hong Kong-based educational institution that will be effective from January 2025, specifically addressing photograph usage on social media platforms and including special provisions for students under 18."

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Document background
The Photo Release Policy serves as a crucial governance document for organizations operating in Hong Kong that regularly capture, use, or distribute photographs of individuals. This document becomes necessary when organizations need to establish clear guidelines for obtaining and managing photo releases while ensuring compliance with Hong Kong's Personal Data (Privacy) Ordinance, Copyright Ordinance, and other relevant legislation. The policy addresses key aspects such as consent requirements, usage rights, privacy protection, and special provisions for vulnerable groups, providing a comprehensive framework that balances organizational needs with individual rights and legal obligations.
Suggested Sections

1. Purpose and Scope: Defines the overall purpose of the policy and its applicability within the organization

2. Definitions: Key terms used throughout the policy including 'Photograph', 'Personal Data', 'Subject', 'Commercial Use', 'Editorial Use'

3. Consent Requirements: Details of when and how consent must be obtained, including specific requirements for different types of subjects

4. Rights and Ownership: Clear statement of rights regarding the photographs, including copyright ownership and licensed uses

5. Usage Terms and Restrictions: Specific terms governing how photographs may and may not be used

6. Privacy and Data Protection: Compliance requirements with Hong Kong's Personal Data (Privacy) Ordinance

7. Duration and Termination: Period of validity for the release and conditions for termination

8. Governing Law: Specification of Hong Kong law as the governing jurisdiction

Optional Sections

1. Special Provisions for Minors: Additional requirements and protections when photographing subjects under 18

2. Commercial Usage Terms: Specific terms for commercial exploitation of photographs, including compensation if applicable

3. Social Media Usage: Specific terms and conditions for social media publication and sharing

4. International Usage: Additional terms for photographs used outside Hong Kong jurisdiction

5. Group Photographs: Special provisions for handling photographs containing multiple subjects

6. Sensitive Contexts: Additional provisions for photographs taken in medical, educational, or other sensitive settings

Suggested Schedules

1. Schedule 1: Consent Form Template: Standard consent form template for photo subjects

2. Schedule 2: Minor Release Form: Specific consent form for photographs of minors, requiring parental/guardian signature

3. Schedule 3: Approved Usage Contexts: Detailed list of pre-approved usage contexts and purposes

4. Schedule 4: Privacy Notice: Detailed privacy notice explaining how personal data will be collected, used, and stored

5. Appendix A: Photo Specifications: Technical specifications for photograph usage including format, resolution, and modification permissions

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



































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Relevant Industries

Media and Entertainment

Education

Healthcare

Corporate Communications

Advertising and Marketing

Publishing

Events Management

Public Relations

Retail

Tourism and Hospitality

Non-profit Organizations

Professional Services

Relevant Teams

Legal

Marketing

Communications

Human Resources

Public Relations

Social Media

Creative Services

Compliance

Digital Content

Corporate Affairs

Events Management

Relevant Roles

Marketing Manager

Communications Director

Content Manager

Legal Counsel

Compliance Officer

HR Manager

Public Relations Manager

Social Media Manager

Event Coordinator

Photography Director

Creative Director

Brand Manager

Digital Content Specialist

Privacy Officer

Corporate Communications Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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