A Power of Attorney Confirmation Letter is commonly used in Hong Kong when third parties require formal verification of an attorney's authority to act on behalf of a principal. This document becomes necessary in various situations, such as when conducting significant financial transactions, managing property matters, or engaging in business dealings where the attorney's authority needs to be explicitly confirmed. The letter serves as a supplementary document to the original power of attorney, providing current confirmation of its validity and status. It is particularly useful in situations where the original power of attorney was granted some time ago or where third parties require recent confirmation of its continued validity. The document must comply with Hong Kong legal requirements, including the Powers of Attorney Ordinance (Cap. 31) and related regulations, and may need to be certified by a solicitor or notary public depending on its intended use.
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1. Letter Header and Date: Formal business letter header including sender's details, recipient's details, and date
2. Reference Line: Clear reference to the original Power of Attorney document including its date and parties
3. Principal and Attorney Identification: Clear identification of both the principal (donor) and the attorney (donee) with full legal names and addresses
4. Power of Attorney Details: Specific reference to the original Power of Attorney, including date of execution and registration details if applicable
5. Confirmation Statement: Clear statement confirming the Power of Attorney's validity and current status
6. Scope of Authority: Brief description of the powers granted under the Power of Attorney
7. Duration Statement: Statement regarding the duration and current validity of the Power of Attorney
8. Signature Block: Space for signature, typically signed by the principal or an authorized representative
1. Specific Powers Confirmation: Used when specific powers need to be explicitly confirmed or clarified for the recipient
2. Time Limitation Statement: Include when the Power of Attorney has specific time limitations or expiry dates
3. Certification Statement: Used when the letter needs to include lawyer's or notary's certification of the Power of Attorney's validity
4. Revocation Statement: Include when there's a need to confirm no revocation has occurred
5. Third Party Instructions: Used when specific instructions for third parties need to be included regarding how to verify or act upon the Power of Attorney
6. Translation Confirmation: Include when the original Power of Attorney is in a different language and translation details need to be confirmed
1. Copy of Original Power of Attorney: Certified copy of the original Power of Attorney document attached as reference
2. Schedule of Specific Powers: Detailed list of specific powers granted under the Power of Attorney when needed for clarity
3. Identity Documentation: Copies of identification documents for principal and attorney when required
4. Registration Certificate: Copy of registration certificate if the Power of Attorney has been registered with relevant authorities
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