The Proforma Invoice For International Shipping is a fundamental document in international trade transactions, particularly within the Hong Kong jurisdiction. It serves as a preliminary invoice and quotation document issued by the seller to the buyer before the actual shipment of goods. This document is essential for various purposes, including obtaining import licenses, arranging letters of credit, clearing customs, and confirming trade terms between parties. Under Hong Kong law, particularly the Import and Export Ordinance (Cap. 60) and related regulations, the proforma invoice must contain specific information to be valid for customs and trade purposes. It typically precedes the final commercial invoice and plays a crucial role in facilitating international trade by providing a clear framework for the proposed transaction, including detailed product specifications, pricing, shipping terms, and payment conditions.
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1. Seller Information: Complete details of the exporting company including name, address, tax ID, and contact information
2. Buyer Information: Complete details of the importing company including name, address, tax ID, and contact information
3. Invoice Details: Proforma invoice number, date, and validity period
4. Product Details: Detailed description of goods, including quantity, unit price, total price, HS codes, and country of origin
5. Payment Terms: Specified payment conditions, method of payment, and banking details
6. Shipping Terms: Incoterms, delivery terms, port of loading and discharge, mode of transport
7. Total Amount: Breakdown of costs including goods value, shipping, insurance, and total invoice value
8. Declaration: Standard declaration stating this is a proforma invoice and any certifications of information accuracy
1. Insurance Details: Required when insurance is included in the shipping terms (e.g., CIF arrangements)
2. Special Handling Instructions: Include when goods require specific handling, temperature control, or have hazardous materials
3. Certification Requirements: Add when specific certificates are required (e.g., Certificate of Origin, Phytosanitary Certificate)
4. Letter of Credit Details: Include when payment is to be made via letter of credit
5. Packing Details: Add when specific packing requirements need to be detailed or when packing list is not provided separately
6. Export License Information: Required for controlled or restricted items requiring export licenses
1. Detailed Product Specifications: Technical specifications, drawings, or detailed descriptions of products when required
2. Packing List: Detailed list of items, quantities, weights, and dimensions of packages
3. Required Certificates: Copies or references to required certificates (Origin, Quality, etc.)
4. Banking Documents: Specific banking forms or requirements when payment is through LC or bank transfer
5. Shipping Route Details: Detailed shipping schedule, transit ports, and estimated delivery timeline when relevant
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