The Release of Information Form serves as a crucial document in Hong Kong's data protection landscape, designed to facilitate the legal and controlled sharing of personal information while ensuring compliance with the Personal Data (Privacy) Ordinance and related regulations. This document is essential when organizations need to share personal data with third parties, requiring explicit consent from the data subject. The form is commonly used in various contexts, including medical record transfers, educational record releases, employment verification, and financial information sharing. It must include specific elements required by Hong Kong law, such as clear purpose specification, data subject rights, and processing limitations. The document provides legal protection for all parties involved while ensuring transparency in data handling practices and maintaining compliance with Hong Kong's strict data privacy requirements.
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1. Identification of Parties: Details of the data subject (person whose information will be released), the organization/person releasing the information, and the recipient(s) of the information
2. Information to be Released: Specific description of the personal data/information to be disclosed, including type, scope, and time period of information
3. Purpose of Release: Clear statement of the purpose(s) for which the information will be used by the recipient
4. Duration of Authorization: Specification of how long the authorization to release information remains valid
5. Rights and Acknowledgments: Statement of the data subject's rights under Hong Kong law, including right to withdraw consent
6. Authorization Statement: Formal declaration of consent to release the specified information
7. Signature Block: Space for signatures, dates, and witness information if required
1. Medical Information Specifics: Additional section when form relates to medical records, including specific health information categories and relevant healthcare provider details
2. Third Party Authorization: Section to be included when someone other than the data subject is authorized to consent to the release (e.g., parent, guardian, power of attorney)
3. Cross-border Transfer Details: Required when information will be transferred outside of Hong Kong, specifying destination countries and additional safeguards
4. Fee Schedule: Optional section detailing any fees associated with the information release process
5. Electronic Processing Consent: Additional consent section when information will be processed or transmitted electronically
1. Schedule A - Detailed Information List: Comprehensive list of specific documents/information to be released, especially useful for complex requests involving multiple types of information
2. Schedule B - Authorized Recipients: List of all authorized recipients when multiple parties are involved, including their contact details and roles
3. Appendix 1 - Privacy Policy Summary: Summary of relevant privacy policies and data protection measures applicable to the information release
4. Appendix 2 - Data Subject Rights: Detailed explanation of data subject rights under Hong Kong's Personal Data (Privacy) Ordinance
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