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The Rent Contract Cancellation Letter is a crucial document used in Hong Kong's property market when either a tenant or landlord wishes to formally terminate a lease agreement. It must comply with Hong Kong's legal framework, particularly the Landlord and Tenant (Consolidation) Ordinance, and should be used when parties agree to end a lease either at its natural conclusion or through early termination. The document typically includes specific details about the property, original lease reference, termination date, handover procedures, and financial settlements. This formal notification helps prevent disputes by clearly documenting the termination terms and ensuring all parties understand their rights and obligations during the lease termination process. The letter serves as an important legal record and should be retained for future reference.

1. Sender's Details: Full name and address of the party sending the cancellation notice

2. Date: Date of the cancellation letter

3. Recipient's Details: Full name and address of the other party

4. Subject Line: Clear indication that this is a lease cancellation notice with reference number of original lease

5. Lease Reference: Details of the original lease including date, parties, and property address

6. Termination Notice: Clear statement of intention to terminate the lease and the effective date

7. Handover Arrangements: Specific details about property inspection and key return

8. Closing: Formal closing, signature block, and contact information