The Request For Employment Verification Letter is a common document in Hong Kong's business environment, used when employees need official confirmation of their employment status for various purposes. This document is typically requested when individuals are applying for mortgages, seeking rental properties, processing visa applications, or requiring proof of employment for other official purposes. The letter must comply with Hong Kong's legal framework, particularly the Employment Ordinance and Personal Data (Privacy) Ordinance, ensuring that sensitive information is handled appropriately. The document typically includes verification of employment status, position, length of service, and sometimes salary information when authorized, all while maintaining compliance with local privacy laws and company policies.
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1. Letter Header: Company letterhead including company name, address, and contact information
2. Date: Current date of letter issuance
3. Addressee Details: Name and address of the requesting party or 'To Whom It May Concern'
4. Subject Line: Clear indication that this is an Employment Verification Letter
5. Employee Information: Basic details including full name and position/title
6. Employment Status: Confirmation of current employment status and employment duration
7. Signature Block: Name, title, and signature of authorized company representative
8. Company Authorization: Statement confirming authority to issue the letter
1. Salary Information: Current salary or salary range when specifically requested for mortgage or rental applications
2. Employment Terms: Full-time/part-time status and work schedule when relevant
3. Performance Statement: Brief statement about employee performance if requested and company policy allows
4. Future Employment: Statement about ongoing employment contract or future employment terms if relevant
5. Project Involvement: Key projects or responsibilities when relevant for professional verification
6. Benefits Information: Overview of benefits package when required for insurance or visa purposes
7. Verification Purpose: Specific statement about the purpose of the letter when contextually important
1. Contact Verification Form: Optional form providing HR contact details for follow-up verification
2. Employment History Details: Detailed breakdown of positions held and dates if employee has multiple roles
3. Certification of Authority: Where required, additional documentation proving signatory's authority to issue verification
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