The Resolution Letter For Authorized Signatory is a fundamental corporate governance document used in Hong Kong to formally appoint individuals who can conduct banking and financial transactions on behalf of a company. This document is typically required when setting up new banking relationships, changing authorized signatories, or updating signing authorities. It must comply with the Hong Kong Companies Ordinance (Cap. 622) and relevant banking regulations. The resolution includes crucial details such as the signatories' personal information, scope of authority, transaction limits, and any special conditions for dual signatures or specific transactions. Banks in Hong Kong rely on this document as primary evidence of a person's authority to operate company accounts and execute financial transactions.
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1. Company Information: Full legal name of the company, registration number, and registered address
2. Meeting Details: Date, time, and nature of the meeting (e.g., Board of Directors meeting) where the resolution was passed
3. Quorum Confirmation: Confirmation that the meeting was properly constituted with required quorum as per the company's articles
4. Resolution Purpose: Clear statement of the purpose for appointing authorized signatories
5. Authorization Details: Specific powers being granted to the authorized signatories
6. Signatory Information: Names, positions, and identification details of appointed authorized signatories
7. Signing Limits: Financial or transaction limits for each signatory category
8. Certification: Declaration of the resolution's validity signed by the Company Secretary or Director
1. Revocation of Previous Authorities: Section revoking previous signatory authorizations, used when replacing existing signatories
2. Special Instructions: Specific instructions for dual signatures or special conditions, used when complex signing arrangements are required
3. Digital Banking Access: Authorization for online banking access, used when electronic banking services are required
4. Specific Bank Details: Details of specific bank accounts and branches, used when authorization is bank-specific
1. Schedule A - Authorized Signatories List: Detailed list of authorized signatories with specimen signatures and signing powers
2. Schedule B - Transaction Limits Matrix: Matrix showing transaction limits and approval requirements for different transaction types
3. Schedule C - Identification Documents: Copies of identification documents of authorized signatories
4. Appendix 1 - Board Meeting Minutes Extract: Extract of the board meeting minutes where the resolution was passed
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