The Temporary To Permanent Employment Request Letter is a crucial document in Hong Kong's employment landscape, typically used when a temporary employee seeks to transition to a permanent position within the same organization. This document needs to comply with Hong Kong's Employment Ordinance (Cap. 57) and related employment legislation, while addressing specific organizational policies regarding employment status changes. The letter serves multiple purposes: it formally initiates the conversion request process, documents the employee's contributions and achievements during the temporary period, and outlines the proposed terms for permanent employment. It's particularly relevant in situations where temporary staff have demonstrated valuable contributions to the organization and where there is a business case for converting the position to permanent status.
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1. Letter Header: Formal business letter header including date, recipient's name, title, and address
2. Subject Line: Clear indication that this is a request for conversion from temporary to permanent employment
3. Current Employment Status: Details of current temporary position, including start date, role, and department
4. Performance Summary: Brief overview of performance and achievements in the temporary role
5. Request Statement: Formal request for conversion to permanent employment
6. Proposed Terms: Overview of desired or discussed permanent position terms
7. Closing: Professional closing statement, signature block, and contact information
1. Training Completed: List of relevant training or certifications completed during temporary employment, include if significant professional development has occurred
2. Project Contributions: Specific details of projects or initiatives contributed to, include if there are notable achievements
3. Manager Endorsement: Reference to supporting statements from direct supervisor or manager, include if such endorsement has been received
4. Business Case: Explanation of how conversion to permanent status benefits the organization, include if additional justification is needed
5. Career Development Plan: Outline of future professional goals within the organization, include if relevant to the permanent position
1. Performance Reviews: Copies of performance evaluations or feedback from temporary employment period
2. Certifications: Copies of relevant professional certifications or training completions
3. Project Documentation: Evidence of successful project completions or contributions
4. Manager Recommendation Letter: Written recommendation from current supervisor or manager
5. Updated Resume: Current resume reflecting experience gained in temporary position
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