The Authorization Letter For Passport Claim is a crucial document in Indonesian immigration procedures that enables individuals to delegate the collection of their passports to authorized representatives when they are unable to collect them personally. This authorization is particularly important in situations where the passport applicant is abroad, physically unable to collect the document, or otherwise occupied. The letter must conform to Indonesian legal requirements, including those set out in Law No. 6 of 2011 on Immigration and related regulations. It typically requires specific information about both the authorizer and the authorized person, clear scope of authorization, and may need to be accompanied by supporting identification documents. The document serves as a formal delegation of authority recognized by Indonesian immigration offices and, where applicable, Indonesian diplomatic missions abroad.
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1. Letter Date and Location: Current date and place where the letter is being written
2. Authorizer Details: Full name, ID number, address, and contact details of the person giving authorization
3. Authorized Person Details: Full name, ID number, address, and contact details of the person being authorized to collect the passport
4. Purpose Statement: Clear statement of authorization purpose - specifically for collecting passport
5. Passport Details: Application number, passport number (if renewal), and other relevant passport application details
6. Duration of Authorization: Validity period of the authorization letter
7. Authorizer Declaration: Statement of sound mind and free will in giving authorization
8. Signature Block: Space for authorizer's signature, name, and date
1. Special Instructions: Any specific instructions or limitations on the authority granted, used when there are particular requirements for collection
2. International Authorization: Additional clauses required when the authorized person is collecting the passport from an Indonesian embassy or consulate abroad
3. Emergency Contact: Alternative contact information, included when primary parties might be unreachable
4. Language Declaration: Statement about the language of the document, used when the letter needs to be bilingual or translated
1. Copy of Authorizer's ID: Attached photocopy of authorizer's valid government-issued ID
2. Copy of Authorized Person's ID: Attached photocopy of authorized person's valid government-issued ID
3. Passport Application Receipt: Copy of the passport application receipt or reference number
4. Relationship Evidence: If required, documents proving relationship between authorizer and authorized person (e.g., marriage certificate, birth certificate)
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