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Business Collections Letter

Business Collections Letter Template for Indonesia

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Key Requirements PROMPT example:

Business Collections Letter

"I need a Business Collections Letter for recovering an outstanding payment of IDR 250,000,000 from a long-term client in the manufacturing sector, maintaining a diplomatic tone as we value our ongoing relationship and want to provide flexible payment options."

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Document background
The Business Collections Letter is a crucial document in Indonesian commercial practice, used when a business needs to formally request payment from another business entity for outstanding debts. It serves as an official record of payment demand and is often a prerequisite before pursuing legal action under Indonesian law. The document should be drafted in accordance with the Indonesian Civil Code and relevant commercial regulations, maintaining a professional tone while clearly stating the payment obligations. This type of letter is typically used after informal collection attempts have been unsuccessful, but before initiating legal proceedings. It must include specific details about the debt, payment instructions, and deadlines, while complying with Indonesian business customs and legal requirements regarding debt collection practices.
Suggested Sections

1. Letterhead and Date: Company letterhead, current date, and reference number for the collection letter

2. Recipient Details: Complete business name, address, and relevant contact person

3. Subject Line: Clear indication that this is a collection notice and reference to the outstanding amount

4. Debt Details: Specific information about the outstanding amount, invoice numbers, and dates of services/goods provided

5. Payment History: Brief summary of previous payments and remaining balance

6. Payment Instructions: Clear instructions on how and where to make the payment, including bank details

7. Payment Deadline: Specific deadline for payment and consequences of non-payment

8. Contact Information: Details of the collections department or responsible person for follow-up

9. Closing: Professional closing statement, signature block with authorized signatory

Optional Sections

1. Previous Communications Reference: Reference to prior collection attempts or communications when this is not the first notice

2. Payment Plan Proposal: Offered when the business is willing to accept installment payments

3. Legal Action Warning: Include when this is a final notice before legal proceedings

4. Interest and Penalties: Details of additional charges if applicable under the original agreement

5. Dispute Resolution Process: Information about how to dispute the debt if the recipient believes there is an error

6. Business Relationship Statement: Statement about valuing the business relationship, used for long-term partners where maintaining the relationship is important

Suggested Schedules

1. Statement of Account: Detailed breakdown of all transactions, payments, and current balance

2. Copy of Original Invoices: Copies of all relevant unpaid invoices

3. Payment History Record: Detailed record of all payments received and dates

4. Original Contract Terms: Relevant sections of the original contract regarding payment terms and conditions

5. Previous Correspondence: Copies of previous collection letters or relevant communications

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions


















Clauses
















Relevant Industries

Manufacturing

Retail

Wholesale Trade

Construction

Professional Services

Technology

Transportation and Logistics

Agriculture

Mining and Resources

Healthcare

Education

Financial Services

Real Estate

Hospitality

Media and Entertainment

Relevant Teams

Accounts Receivable

Finance

Legal

Credit Control

Collections

Treasury

Administration

Customer Relations

Risk Management

Corporate Secretariat

Relevant Roles

Accounts Receivable Manager

Credit Controller

Financial Controller

Collections Specialist

Finance Manager

Account Manager

Business Development Manager

Chief Financial Officer

Legal Counsel

Credit Risk Manager

Treasury Manager

Debt Recovery Officer

Finance Director

Company Secretary

Administrative Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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