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The Business Relationship Termination Letter is a crucial document used in Indonesian business contexts when one party wishes to formally end a business relationship with another party. It must comply with Indonesian Civil Code (KUHPerdata) requirements and relevant business regulations, particularly Articles 1338, 1266, and 1267 regarding contract termination. This document is essential when concluding distributor agreements, supplier contracts, service arrangements, or other business partnerships. It should clearly state the termination date, notice period, reasons (if appropriate), and any outstanding obligations. The letter must be written in a manner that maintains professional relationships while protecting legal interests, and should include references to original agreements and specific termination clauses. In Indonesia, such formal business communications often require company stamps and authorized signatures to be considered valid.

1. Header and Date: Company letterhead, recipient's address, and date of the letter

2. Reference Line: Reference to relevant contract or business relationship agreement number

3. Subject Line: Clear indication that this is a termination notice

4. Opening Salutation: Formal greeting to the appropriate contact person

5. Relationship Identification: Clear identification of the business relationship being terminated, including relevant dates and contract references

6. Termination Statement: Express statement of termination with specific effective date

7. Legal Basis: Reference to termination clause in original agreement or applicable law

8. Notice Period: Confirmation of notice period being given in accordance with the agreement

9. Outstanding Obligations: Statement regarding any pending payments, deliverables, or obligations

10. Closing Statement: Professional closing with any next steps or contact information

11. Signature Block: Authorized signatory details and company stamp