The Claim Acknowledgement Letter is a crucial document in Indonesian business and legal practice, used when one party needs to formally recognize a debt or obligation to another party. This document, governed by Indonesian law and particularly regulated under the Indonesian Civil Code (KUHPerdata) Articles 1233-1456 and 1878, serves multiple purposes including debt documentation, claim validation, and potential use in legal proceedings. The letter typically includes detailed information about the claim, parties involved, and any specific terms of acknowledgment or settlement. It's commonly used in debt restructuring, business disputes, or when formalizing informal obligations. The document must be properly executed with appropriate stamps as required by Indonesian Law Number 13 of 1985 on Stamp Duty to ensure its validity and admissibility as evidence in Indonesian courts.
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1. Letter Header: Official letterhead, date, reference number, and proper addressing of the letter to the creditor
2. Claim Reference: Clear identification of the claim being acknowledged, including any reference numbers, dates, or previous correspondence
3. Party Information: Complete details of both the acknowledging party and the claim holder, including full legal names, addresses, and any relevant registration numbers
4. Claim Details: Specific description of the acknowledged claim, including the exact amount, origin of the debt/claim, and any relevant dates
5. Acknowledgment Statement: Clear and unequivocal statement acknowledging the validity and acceptance of the claim
6. Signature Block: Space for signature, name, title of the authorized signatory, and company stamp if applicable
1. Payment Terms: Include when the acknowledgment includes specific agreements about payment schedule or settlement terms
2. Interest Statement: Include when there is an agreement about interest applicable to the claim
3. Conditional Statements: Include when the acknowledgment is subject to specific conditions or requirements
4. Witness Statement: Include when additional verification or witnessing is required for extra security
5. Legal Representative Declaration: Include when the letter is signed by a legal representative rather than the primary debtor
1. Original Claim Documentation: Copies of original documents evidencing the claim
2. Payment Schedule: If applicable, detailed schedule of agreed payment terms
3. Authorization Documents: If signed by a representative, documents proving authority to act on behalf of the acknowledging party
4. Supporting Evidence: Any additional documents referenced in the main letter that support the claim
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Insurance
Manufacturing
Real Estate and Construction
Retail and Commercial
Professional Services
Healthcare
Energy and Resources
Technology and Telecommunications
Transportation and Logistics
Relevant Teams
Legal
Finance
Accounts Payable
Treasury
Risk Management
Compliance
Corporate Secretariat
Credit Control
Debt Recovery
Executive Leadership
Relevant Roles
Chief Financial Officer
Finance Director
Legal Counsel
Corporate Secretary
Accounts Payable Manager
Credit Controller
Risk Manager
Treasury Manager
Financial Controller
Compliance Officer
Legal Director
Debt Recovery Specialist
Chief Legal Officer
Business Unit Director
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