Commercial Bid Evaluation

Commercial Bid Evaluation Template for Indonesia

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Key Requirements PROMPT example:

"I need a Commercial Bid Evaluation document for assessing three international construction companies bidding on our Jakarta office complex project, with specific focus on technical capabilities and local content requirements, to be completed by March 2025."

Document background

The Commercial Bid Evaluation document serves as a critical tool in Indonesian procurement processes, designed to facilitate objective and transparent assessment of commercial proposals. It is primarily used when organizations need to evaluate multiple bids for goods, services, or works, ensuring compliance with Indonesian procurement laws, particularly Presidential Regulation No. 16 of 2018 and related procurement guidelines. The document encompasses comprehensive evaluation criteria including technical capabilities, financial proposals, compliance requirements, and risk assessments. It provides a structured methodology for comparing and scoring bids, documenting the evaluation process, and supporting the final selection decision. This evaluation framework is essential for both public and private sector procurement activities in Indonesia, helping organizations demonstrate due diligence and maintain audit trails of their procurement decisions.

Suggested Sections

1. Executive Summary: Brief overview of the evaluation process, key findings, and recommendations

2. Introduction: Context of the procurement, reference to tender documents, and evaluation objectives

3. Evaluation Methodology: Detailed explanation of evaluation approach, scoring system, and weightage criteria

4. Bidder Overview: List of participating bidders and confirmation of bid submission compliance

5. Technical Evaluation: Detailed assessment of technical proposals against specified criteria

6. Financial Evaluation: Analysis of commercial proposals, price comparisons, and financial viability assessment

7. Compliance Assessment: Evaluation of legal and regulatory compliance, including required certifications and documentation

8. Risk Assessment: Analysis of potential risks associated with each bid

9. Comparative Analysis: Side-by-side comparison of bids across all evaluation criteria

10. Conclusions and Recommendations: Final scoring, ranking, and recommendations for award

Optional Sections

1. Local Content Evaluation: Assessment of local content requirements and compliance - used when local content rules apply

2. Environmental Impact Assessment: Evaluation of environmental considerations - used for projects with environmental implications

3. Social Impact Evaluation: Assessment of social and community impact - used for projects affecting local communities

4. Innovation Assessment: Evaluation of innovative solutions or technologies - used when innovation is a key criterion

5. Past Performance Analysis: Detailed review of bidders' track record - used for high-value or critical projects

6. Capacity Assessment: Evaluation of bidders' resource and capacity capabilities - used for large-scale projects

Suggested Schedules

1. Technical Scoring Matrix: Detailed scoring sheets for technical evaluation criteria

2. Financial Comparison Tables: Detailed price breakdowns and financial comparisons

3. Compliance Checklist: Checklist of all required documents and certifications

4. Technical Specifications: Original technical specifications against which bids were evaluated

5. Evaluation Team Composition: List of evaluators and their qualifications

6. Bid Clarification Records: Documentation of any clarifications requested and received during evaluation

7. Risk Assessment Matrix: Detailed risk evaluation matrices for each bid

8. Evaluation Timeline: Timeline of the evaluation process and key milestones

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Infrastructure

Energy

Mining

Manufacturing

Technology

Healthcare

Transportation

Construction

Telecommunications

Public Services

Oil and Gas

Education

Financial Services

Utilities

Agriculture

Relevant Teams

Procurement

Legal

Finance

Technical Assessment

Risk Management

Compliance

Operations

Supply Chain

Commercial Operations

Project Management

Internal Audit

Quality Assurance

Relevant Roles

Procurement Manager

Bid Evaluation Specialist

Technical Director

Financial Analyst

Legal Counsel

Project Manager

Commercial Director

Compliance Officer

Risk Manager

Contract Administrator

Chief Financial Officer

Operations Director

Supply Chain Manager

Procurement Specialist

Technical Evaluator

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