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Commercial Sales Invoice

Commercial Sales Invoice Template for Indonesia

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Key Requirements PROMPT example:

Commercial Sales Invoice

"I need a Commercial Sales Invoice for my technology company's export of software licenses to a Singapore-based client, with payment terms of 30 days and the transaction to be completed by March 15, 2025. The invoice should include both USD and IDR amounts with applicable VAT calculations."

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Document background
The Commercial Sales Invoice is a fundamental business document used in Indonesian commercial transactions to record and formalize sales of goods or services. It serves multiple purposes: as a payment request, a tax document, and a record of transaction. Required under Indonesian law, particularly Law No. 42 of 2009 on Value Added Tax, it must include specific information such as tax identification numbers (NPWP), detailed item descriptions, and VAT calculations. The document is crucial for both business operations and regulatory compliance, serving as evidence for tax reporting, accounting records, and legal proof of transaction. For transactions above certain thresholds, it must be accompanied by a formal tax invoice (Faktur Pajak). The document is essential for businesses operating in Indonesia and must comply with both the Indonesian Civil Code and tax regulations.
Suggested Sections

1. Invoice Header: Company letterhead, invoice number, date of issue, and transaction date

2. Seller Details: Legal name, tax ID (NPWP), complete address, and contact information of the selling company

3. Buyer Details: Legal name, tax ID (NPWP), complete address, and contact information of the buying company

4. Item Details: Detailed list of goods/services, including quantity, unit price, and item descriptions

5. Calculation Section: Subtotal, applicable taxes (including VAT rate and amount), any discounts, and total amount due

6. Payment Information: Payment terms, due date, and bank account details for transfer

7. Legal Declarations: Standard declarations required by Indonesian tax authorities, including VAT status

Optional Sections

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract

2. Delivery Details: Add when shipping information is relevant, including delivery terms and shipping address

3. Special Discounts: Include when there are special pricing arrangements or volume discounts

4. Currency Exchange: Required when transaction involves foreign currency, showing exchange rate and IDR equivalent

5. Sales Tax Registration: Include for inter-regional transactions requiring special tax treatment

6. Electronic Signature: For electronic invoices, include digital signature section as per Government Regulation No. 82 of 2012

Suggested Schedules

1. Detailed Item Breakdown: Detailed specification of goods/services when the main invoice contains summarized information

2. Supporting Calculations: Breakdown of complex pricing calculations or special discount applications

3. Delivery Documentation: Copies of delivery orders or proof of delivery when required

4. Tax Calculation Appendix: Detailed breakdown of tax calculations for complex transactions with multiple tax rates

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























Clauses















Relevant Industries

Retail

Manufacturing

Wholesale Trade

Information Technology

Professional Services

Construction

Agriculture

Mining

Transportation and Logistics

Healthcare

Education

Food and Beverage

Real Estate

Energy

Telecommunications

Relevant Teams

Finance

Accounting

Sales

Procurement

Tax

Treasury

Accounts Receivable

Accounts Payable

Compliance

Internal Audit

Relevant Roles

Finance Manager

Accountant

Tax Specialist

Accounts Receivable Clerk

Accounts Payable Clerk

Sales Manager

Procurement Manager

Financial Controller

Business Owner

Chief Financial Officer

Billing Coordinator

Credit Controller

Treasury Manager

Bookkeeper

Compliance Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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