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1. Sender's Details: Complete contact information of the complainant, including name, address, contact number, and email
2. Recipient's Details: Complete details of the company/person being complained to, including department and position if applicable
3. Date: Date when the letter is written
4. Subject Line: Clear indication that this is a complaint about wrong delivery of goods
5. Order Reference: Details of the original order including order number, date of order, and date of delivery
6. Description of Issue: Clear explanation of what was incorrectly delivered versus what was ordered
7. Impact Statement: Description of how the wrong delivery has affected you or your business
8. Specific Request: Clear statement of what resolution you are seeking (replacement, refund, etc.)
9. Timeline for Response: Reasonable deadline for when you expect a response
1. Previous Communication Reference: Include if there have been prior attempts to resolve the issue
2. Legal Rights Reference: Include when escalating the complaint or dealing with uncooperative vendors, citing relevant consumer protection laws
3. Compensation Request: Include if seeking additional compensation beyond simple replacement/refund due to significant inconvenience or losses
4. Urgency Statement: Include if the matter requires immediate attention due to perishable goods or business-critical items
1. Proof of Delivery: Copy of delivery receipt or shipping documentation
2. Order Documentation: Copy of original order form or purchase order
3. Photographic Evidence: Photos showing the incorrect items received
4. Communication Records: Copies of any previous emails or correspondence regarding the issue
Retail
E-commerce
Manufacturing
Wholesale Trade
Consumer Goods
Logistics and Transportation
Food and Beverage
Electronics
Fashion and Apparel
Industrial Supplies
Medical Supplies
Construction Materials
Procurement
Supply Chain
Operations
Customer Service
Quality Control
Logistics
Legal
Administration
Consumer Relations
Warehouse Operations
Procurement Manager
Supply Chain Manager
Purchasing Officer
Quality Control Manager
Operations Manager
Customer Service Representative
Retail Manager
E-commerce Manager
Logistics Coordinator
Warehouse Manager
Business Owner
Administrative Assistant
Legal Compliance Officer
Consumer Relations Manager
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