The Confirmation of Employment Letter for Visa is a crucial document required by Indonesian immigration authorities when processing work permits and visas for foreign employees. This document is typically needed when a company plans to employ foreign workers in Indonesia and must demonstrate compliance with local employment and immigration regulations. The letter serves multiple purposes: it confirms the employment relationship, specifies job details and compensation, and demonstrates the company's commitment to sponsoring the employee's visa. Under Indonesian law, particularly Law No. 6 of 2011 on Immigration and Minister of Manpower Regulation No. 16 of 2015, this document forms part of the mandatory documentation for obtaining work permits (IMTA) and relevant visas. The letter must be issued on company letterhead and signed by an authorized representative, typically from senior management or HR.
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Key Requirements PROMPT example:
Confirmation Of Employment Letter For Visa
"I need a Confirmation of Employment Letter for Visa for our new Senior Technical Manager from Australia, who will be starting a 2-year assignment in our Jakarta office from March 2025, with potential family dependents joining him."
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1. Letter Header: Company letterhead including full legal name, address, and registration details
2. Date and Reference Number: Current date and internal reference number for tracking
3. Addressing Authority: Formal address to the relevant Immigration Authority
4. Employee Information: Full name, nationality, passport details, and current address of the employee
5. Employment Details: Position title, department, employment status (permanent/contract), and start date
6. Compensation Information: Basic salary range and confirmation that it meets minimum requirements for foreign workers
7. Duration of Employment: Specified period of employment or confirmation of permanent status
8. Company Sponsorship Statement: Formal declaration of company's sponsorship for visa application
9. Authorized Signatory: Name, position, and signature of authorized company representative
1. Project Assignment: Include when employee is hired for a specific project or temporary assignment
2. Additional Benefits: Include when providing housing, transportation, or other significant benefits relevant to visa application
3. Previous Visa History: Include if employee has held previous work visas in Indonesia
4. Family Members: Include if the letter needs to support dependent visa applications
5. Educational Qualifications: Include when position requires specific qualifications or for certain visa categories
1. Copy of Employment Contract: Attached signed employment agreement or contract
2. Company Registration Documents: Business license (SIUP) and company registration (TDP) documents
3. Employee Credentials: Copies of educational certificates and professional qualifications
4. Passport Copy: Copy of employee's current passport
5. Position Description: Detailed job description and responsibilities
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Relevant Teams
Human Resources
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Compliance
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Immigration Specialist
Global Mobility Manager
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Corporate Secretary
Chief Executive Officer
Managing Director
Country Manager
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Human Resources Business Partner
Administrative Manager
Legal Manager
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