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Data Protection Agreement For Employees

Data Protection Agreement For Employees Template for Indonesia

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Data Protection Agreement For Employees

"I need a Data Protection Agreement for Employees for my Jakarta-based technology startup that processes employee data across our offices in Indonesia, Singapore, and Australia, with specific provisions for cross-border data transfers and remote work arrangements to be implemented by March 2025."

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Document background
The Data Protection Agreement For Employees is essential for organizations operating in Indonesia that collect and process employee personal data. This document has become particularly crucial following the enactment of Law No. 27 of 2022 on Personal Data Protection (PDP Law), which introduces comprehensive data protection requirements and significant penalties for non-compliance. The agreement serves as a formal framework for ensuring transparent and lawful processing of employee data, defining the rights and obligations of both employers and employees regarding personal data protection. It includes provisions for data collection, processing, storage, security measures, and breach notification procedures, all aligned with Indonesian regulatory requirements. Organizations should implement this agreement as part of their employment documentation to demonstrate compliance with data protection obligations and establish clear protocols for handling employee personal information.
Suggested Sections

1. Parties: Identification of the employer (as data controller) and the employee (as data subject)

2. Background: Context of the agreement and its purpose in protecting personal data in the employment relationship

3. Definitions: Key terms used in the agreement, aligned with PDP Law definitions

4. Scope of Personal Data Collection: Types of personal data collected and processed by the employer

5. Purpose of Processing: Legitimate purposes for which the employee's personal data will be collected and processed

6. Rights of the Employee: Employee rights regarding their personal data as per PDP Law

7. Obligations of the Employer: Employer's responsibilities in protecting and processing personal data

8. Data Security Measures: Technical and organizational measures implemented to protect personal data

9. Data Retention and Deletion: Periods for which different types of data will be retained and deletion procedures

10. Confidentiality Obligations: Requirements for maintaining confidentiality of personal data

11. Data Breach Notification: Procedures for handling and reporting data breaches

12. Governing Law and Jurisdiction: Application of Indonesian law and jurisdiction

Optional Sections

1. International Data Transfers: Requirements for transferring data outside Indonesia - include if the organization has international operations

2. Third-Party Processing: Rules for sharing data with third-party processors - include if external vendors process employee data

3. Special Categories of Data: Additional protections for sensitive personal data - include if collecting health records, biometric data, etc.

4. Employee Monitoring: Provisions regarding workplace surveillance and monitoring - include if using monitoring systems

5. Remote Work Data Protection: Specific measures for protecting data during remote work - include if allowing work from home

6. CCTV and Recording: Rules regarding video surveillance - include if workplace uses CCTV systems

Suggested Schedules

1. Schedule 1: Categories of Personal Data: Detailed list of all types of personal data collected and processed

2. Schedule 2: Data Processing Activities: Comprehensive inventory of data processing activities

3. Schedule 3: Technical and Organizational Measures: Detailed description of security measures implemented

4. Schedule 4: Data Retention Schedule: Specific retention periods for different categories of personal data

5. Schedule 5: Consent Form: Template for obtaining specific consent for certain types of data processing

6. Schedule 6: Data Subject Rights Request Form: Standard form for employees to exercise their data protection rights

7. Schedule 7: Data Breach Response Plan: Detailed procedures for responding to data breaches

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions








































Clauses






























Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Retail

Education

Professional Services

Telecommunications

Government and Public Sector

Energy and Resources

Transportation and Logistics

Media and Entertainment

Construction

Hospitality

Relevant Teams

Human Resources

Legal

Compliance

Information Technology

Information Security

Risk Management

Operations

Privacy

Data Protection

Administration

Relevant Roles

Human Resources Director

Data Protection Officer

Privacy Officer

Legal Counsel

Compliance Manager

HR Manager

IT Security Manager

Risk Manager

Operations Director

Chief Information Officer

Chief Privacy Officer

Employment Lawyer

HR Business Partner

Recruitment Manager

Personnel Administrator

Information Security Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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