An End User Declaration Letter is a critical document required in Indonesia for various international trade and procurement activities, particularly when dealing with controlled, regulated, or sensitive items. This declaration is mandated by Indonesian trade regulations, including Law No. 7 of 2014 and various ministerial decrees, serving as a compliance tool to prevent unauthorized transfers and ensure proper end use of imported goods. The document is commonly required for technology transfers, specialized equipment purchases, and controlled substances, where regulatory oversight is necessary. It includes comprehensive details about the end user's identity, product specifications, intended use, and commitments regarding the handling and potential transfer of the goods. The End User Declaration Letter also helps Indonesian authorities maintain control over strategic goods and ensures compliance with international trade agreements and sanctions regimes.
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1. Letter Header: Company letterhead, date, reference number, and recipient details
2. Declaration Purpose: Clear statement of the purpose of the declaration and reference to relevant transaction or products
3. Product Details: Specific identification of products including model numbers, quantities, and technical specifications
4. End User Information: Complete details of the end user including company name, address, registration numbers, and authorized representative
5. Usage Declaration: Specific declaration of intended use, installation location, and purpose of the products
6. Compliance Statement: Declaration of compliance with relevant laws and regulations, including export control regulations
7. Non-Transfer Commitment: Statement confirming products won't be resold, transferred, or re-exported without proper authorization
8. Signatory Block: Signature space with name, title, company stamp, and date
1. Import License Details: Include when the products require specific import licenses or permits
2. Technical Compliance: Add when products are subject to specific technical regulations or standards
3. End Use Certification: Include for controlled items requiring specific end-use certificates
4. Re-Export Controls: Add for products with specific re-export restrictions or requirements
5. Government Authorization: Include when government approval or authorization is required for the products
1. Product Schedule: Detailed list of products including specifications, quantities, and serial numbers
2. Technical Specifications: Detailed technical specifications of the products when required
3. Supporting Documents: Copies of relevant licenses, permits, or certifications
4. Company Registration: Copies of company registration documents and authorized signatory proof
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Defense and Security
Healthcare and Medical Devices
Telecommunications
Chemical Industry
Industrial Equipment
Electronics
Automotive
Aerospace
Energy
Mining
Research and Development
Relevant Teams
Legal
Procurement
Compliance
Supply Chain
International Trade
Regulatory Affairs
Operations
Finance
Quality Assurance
Commercial
Relevant Roles
Procurement Manager
Compliance Officer
Import/Export Manager
Supply Chain Director
Legal Counsel
Trade Compliance Specialist
Purchasing Officer
Regulatory Affairs Manager
Operations Director
Commercial Director
Quality Assurance Manager
Technical Director
Chief Financial Officer
Customs Liaison Officer
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