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Event Partnership Agreement Template for Indonesia

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Key Requirements PROMPT example:

Event Partnership Agreement

"I need an Event Partnership Agreement for a three-day international technology conference in Jakarta in March 2025, where my company will partner with a local venue provider and two international tech sponsors, with specific provisions for virtual streaming rights and revenue sharing from ticket sales."

Document background
The Event Partnership Agreement serves as a crucial legal framework for collaborative event organization in Indonesia. It is specifically designed to comply with Indonesian civil law, business regulations, and local event management requirements. This document is essential when two or more parties wish to formalize their collaboration in organizing events, whether they be corporate functions, cultural festivals, entertainment shows, or public gatherings. The agreement addresses key aspects such as permit requirements under Indonesian law, cultural sensitivity considerations, and specific local business practices. It incorporates necessary provisions for risk management, financial arrangements, and operational responsibilities while ensuring alignment with Indonesian regulatory requirements, including those specified in the Civil Code (KUHPerdata) and relevant ministerial regulations governing public events.
Suggested Sections

1. Parties: Identification and details of all parties entering into the agreement

2. Background: Context of the partnership and brief description of the event

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Partnership: Detailed description of the event and partnership arrangement

5. Term and Timeline: Duration of the agreement and key event dates

6. Roles and Responsibilities: Specific duties and obligations of each party

7. Financial Terms: Budget, cost sharing, revenue sharing, and payment terms

8. Marketing and Promotion: Marketing responsibilities and brand usage guidelines

9. Intellectual Property: Rights and usage of trademarks, logos, and event content

10. Insurance and Liability: Required insurance coverage and allocation of risks

11. Termination: Conditions and processes for ending the agreement

12. Governing Law: Specification of Indonesian law as governing law and jurisdiction

13. General Provisions: Standard legal clauses including notices, amendments, and assignment

Optional Sections

1. Force Majeure: Provisions for unforeseen circumstances - recommended for outdoor events or long-term partnerships

2. Exclusivity: Terms regarding exclusive partnership rights - useful for sponsorship-heavy events

3. Compliance with Religious/Cultural Requirements: Specific provisions for events during religious periods or in culturally sensitive locations

4. Security Arrangements: Detailed security provisions - necessary for large public events

5. Sustainable Practices: Environmental and sustainability commitments - relevant for eco-conscious events

6. Digital Rights: Provisions for virtual elements and online streaming - needed for hybrid/digital events

7. Covid-19 Protocols: Health and safety measures - recommended while pandemic concerns persist

Suggested Schedules

1. Schedule 1 - Event Details: Comprehensive description of the event, including venue, date, time, and format

2. Schedule 2 - Budget and Financial Breakdown: Detailed financial projections, cost allocations, and revenue sharing calculations

3. Schedule 3 - Marketing Plan: Detailed marketing strategy, timeline, and responsibilities

4. Schedule 4 - Technical Requirements: Technical specifications, equipment requirements, and setup details

5. Schedule 5 - Permits and Licenses: List of required permits and responsible parties for obtaining them

6. Appendix A - Brand Guidelines: Guidelines for usage of parties' brands and logos

7. Appendix B - Insurance Requirements: Detailed insurance coverage requirements and certificates

8. Appendix C - Timeline and Milestones: Detailed project timeline with key deadlines and deliverables

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions














































Clauses









































Relevant Industries

Events and Entertainment

Hospitality

Media and Broadcasting

Tourism

Sports

Education

Technology

Food and Beverage

Retail

Cultural Arts

Corporate Services

Non-Profit Organizations

Government and Public Sector

Relevant Teams

Legal

Events

Business Development

Operations

Marketing

Finance

Compliance

Risk Management

Public Relations

Corporate Communications

Procurement

Commercial

Relevant Roles

Event Manager

Partnership Director

Business Development Manager

Legal Counsel

Compliance Officer

Marketing Director

Operations Manager

Project Manager

Venue Manager

Sponsorship Manager

Contract Administrator

Risk Manager

Financial Controller

Community Relations Manager

Cultural Affairs Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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