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Facilities Management Agreement
"I need a Facilities Management Agreement for a new 20-story commercial building in Jakarta, with comprehensive services including security, cleaning, and technical maintenance, to commence from March 1, 2025."
1. Parties: Identification of the facility owner/client and the facilities management service provider
2. Background: Context of the agreement, facility details, and purpose of the engagement
3. Definitions: Definitions of key terms used throughout the agreement
4. Appointment and Term: Formal appointment of the facility manager and duration of the agreement
5. Scope of Services: Detailed description of facilities management services to be provided
6. Service Provider's Obligations: Key responsibilities and duties of the facility manager
7. Client's Obligations: Responsibilities and obligations of the facility owner/client
8. Performance Standards: Required service levels and performance metrics
9. Fees and Payment: Payment terms, fee structure, and invoicing procedures
10. Staff and Subcontractors: Requirements for personnel and subcontractor management
11. Compliance and Reporting: Regulatory compliance obligations and reporting requirements
12. Insurance and Liability: Insurance requirements and allocation of risks
13. Termination: Termination rights and procedures
14. Handover and Transition: Requirements for service transition upon termination
15. General Provisions: Standard boilerplate clauses including governing law, notices, etc.
1. Emergency Response Procedures: Specific procedures for handling emergencies - include if the facility has special risk factors
2. Environmental Management: Specific environmental obligations - include if facility has significant environmental impact
3. Security Services: Detailed security requirements - include if security is a major concern
4. Asset Management: Specific provisions for managing client's assets - include if significant assets are involved
5. Technology and Systems: Requirements for facility management systems - include if specific technology solutions are required
6. Change Management: Procedures for implementing changes - include for complex facilities
7. Energy Management: Energy efficiency and management requirements - include for large facilities
8. Waste Management: Specific waste handling procedures - include if significant waste management is required
1. Schedule 1 - Service Specifications: Detailed breakdown of all services to be provided
2. Schedule 2 - Key Performance Indicators: Specific performance metrics and measurement criteria
3. Schedule 3 - Fee Schedule: Detailed breakdown of fees, charges, and payment terms
4. Schedule 4 - Facility Details: Description and details of the facilities covered
5. Schedule 5 - Staff and Key Personnel: Required personnel, qualifications, and key positions
6. Schedule 6 - Equipment and Assets: List of equipment and assets covered under the agreement
7. Schedule 7 - Required Insurance: Detailed insurance requirements and coverage levels
8. Schedule 8 - Form of Reports: Templates and formats for required reports
9. Appendix A - Emergency Contact List: List of emergency contacts and escalation procedures
10. Appendix B - Site Rules and Procedures: Specific rules and procedures for the facility
Authors
Commercial Real Estate
Industrial Manufacturing
Healthcare
Education
Retail
Hospitality
Government and Public Sector
Technology and Data Centers
Banking and Financial Services
Logistics and Warehousing
Transportation and Infrastructure
Mixed-use Developments
Operations
Facilities Management
Legal
Procurement
Risk and Compliance
Property Management
Maintenance
Health and Safety
Commercial
Technical Services
Asset Management
Building Services
Facility Manager
Operations Director
Property Manager
Chief Operations Officer
Procurement Manager
Contract Manager
Building Services Manager
Maintenance Manager
Health and Safety Manager
Asset Manager
Real Estate Director
Technical Services Manager
General Counsel
Commercial Director
Risk Manager
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