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Facilities Management Agreement Template for Indonesia

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Key Requirements PROMPT example:

Facilities Management Agreement

"I need a Facilities Management Agreement for a new 20-story commercial building in Jakarta, with comprehensive services including security, cleaning, and technical maintenance, to commence from March 1, 2025."

Document background
The Facilities Management Agreement is essential for organizations requiring professional management of their facilities in Indonesia. It is commonly used when a property owner or occupier needs to outsource the operation, maintenance, and management of their facilities to a specialized service provider. The agreement must comply with Indonesian regulations, including the Civil Code (Kitab Undang-Undang Hukum Perdata), Law No. 13 of 2003 on Manpower, and various health, safety, and environmental regulations. This document is particularly relevant for commercial properties, industrial facilities, educational institutions, and healthcare facilities, where comprehensive facility management is crucial for operational efficiency and regulatory compliance. The agreement typically includes detailed service specifications, performance metrics, staff management requirements, and risk allocation provisions tailored to the Indonesian business environment.
Suggested Sections

1. Parties: Identification of the facility owner/client and the facilities management service provider

2. Background: Context of the agreement, facility details, and purpose of the engagement

3. Definitions: Definitions of key terms used throughout the agreement

4. Appointment and Term: Formal appointment of the facility manager and duration of the agreement

5. Scope of Services: Detailed description of facilities management services to be provided

6. Service Provider's Obligations: Key responsibilities and duties of the facility manager

7. Client's Obligations: Responsibilities and obligations of the facility owner/client

8. Performance Standards: Required service levels and performance metrics

9. Fees and Payment: Payment terms, fee structure, and invoicing procedures

10. Staff and Subcontractors: Requirements for personnel and subcontractor management

11. Compliance and Reporting: Regulatory compliance obligations and reporting requirements

12. Insurance and Liability: Insurance requirements and allocation of risks

13. Termination: Termination rights and procedures

14. Handover and Transition: Requirements for service transition upon termination

15. General Provisions: Standard boilerplate clauses including governing law, notices, etc.

Optional Sections

1. Emergency Response Procedures: Specific procedures for handling emergencies - include if the facility has special risk factors

2. Environmental Management: Specific environmental obligations - include if facility has significant environmental impact

3. Security Services: Detailed security requirements - include if security is a major concern

4. Asset Management: Specific provisions for managing client's assets - include if significant assets are involved

5. Technology and Systems: Requirements for facility management systems - include if specific technology solutions are required

6. Change Management: Procedures for implementing changes - include for complex facilities

7. Energy Management: Energy efficiency and management requirements - include for large facilities

8. Waste Management: Specific waste handling procedures - include if significant waste management is required

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed breakdown of all services to be provided

2. Schedule 2 - Key Performance Indicators: Specific performance metrics and measurement criteria

3. Schedule 3 - Fee Schedule: Detailed breakdown of fees, charges, and payment terms

4. Schedule 4 - Facility Details: Description and details of the facilities covered

5. Schedule 5 - Staff and Key Personnel: Required personnel, qualifications, and key positions

6. Schedule 6 - Equipment and Assets: List of equipment and assets covered under the agreement

7. Schedule 7 - Required Insurance: Detailed insurance requirements and coverage levels

8. Schedule 8 - Form of Reports: Templates and formats for required reports

9. Appendix A - Emergency Contact List: List of emergency contacts and escalation procedures

10. Appendix B - Site Rules and Procedures: Specific rules and procedures for the facility

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses








































Relevant Industries

Commercial Real Estate

Industrial Manufacturing

Healthcare

Education

Retail

Hospitality

Government and Public Sector

Technology and Data Centers

Banking and Financial Services

Logistics and Warehousing

Transportation and Infrastructure

Mixed-use Developments

Relevant Teams

Operations

Facilities Management

Legal

Procurement

Risk and Compliance

Property Management

Maintenance

Health and Safety

Commercial

Technical Services

Asset Management

Building Services

Relevant Roles

Facility Manager

Operations Director

Property Manager

Chief Operations Officer

Procurement Manager

Contract Manager

Building Services Manager

Maintenance Manager

Health and Safety Manager

Asset Manager

Real Estate Director

Technical Services Manager

General Counsel

Commercial Director

Risk Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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