Job Extension Letter

Job Extension Letter Template for Indonesia

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Key Requirements PROMPT example:

"I need a Job Extension Letter for a software developer in Jakarta, extending their contract for 12 months from January 2025, maintaining the same terms and conditions as their current contract while ensuring compliance with Indonesian labor laws."

Document background

The Job Extension Letter is a crucial document in Indonesian employment practice, used when an employer wishes to extend an existing employment contract. It's particularly relevant for fixed-term contracts (PKWT) under Indonesian law, where extensions must comply with specific regulatory requirements, including maximum duration limits set by the Manpower Law and Job Creation Law. The document should be issued before the current contract expires and must clearly state the extension period, any modifications to existing terms, and ensure compliance with local labor regulations. This letter is essential for maintaining legal employment relationships and protecting both employer and employee rights under Indonesian jurisdiction.

Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee

2. Opening Statement: Reference to the current employment contract and its expiration date

3. Extension Period: Clear statement of the new contract duration and effective dates

4. Confirmation of Terms: Statement confirming whether existing terms and conditions remain unchanged

5. Acknowledgment Request: Request for the employee's signature to indicate acceptance of the extension

6. Closing: Formal closing, including space for signatures from both authorized company representative and employee

Optional Sections

1. Modified Terms: Section detailing any changes to existing employment terms, such as salary adjustments or role modifications

2. Performance Recognition: Optional section acknowledging employee's performance as basis for extension

3. Additional Benefits: Details of any new or modified benefits being offered with the extension

4. Compliance Statement: Specific reference to relevant Indonesian labor laws if there are significant changes to terms

5. Probation Period: If applicable for role changes, details of any new probation period as per Indonesian law

Suggested Schedules

1. Updated Salary Structure: If applicable, detailed breakdown of new salary components and allowances

2. Modified Job Description: If the role has evolved, detailed description of updated responsibilities

3. Benefits Summary: Overview of current or modified benefits package

4. Compliance Checklist: Reference list of relevant Indonesian labor law provisions being adhered to

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Construction

Mining

Hospitality

Professional Services

Telecommunications

Agriculture

Transportation

Energy

Media and Entertainment

Relevant Teams

Human Resources

Legal

Operations

Administration

Finance

Compliance

Management

Corporate Secretariat

Relevant Roles

HR Manager

Legal Counsel

Department Director

General Manager

Operations Manager

Project Manager

Administrative Officer

Financial Analyst

Software Developer

Sales Executive

Marketing Manager

Production Supervisor

Research Scientist

Account Manager

Customer Service Representative

Technical Specialist

Regional Manager

Business Development Manager

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Authors

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