A Job Termination Notice is a crucial document used when formally ending an employment relationship in Indonesia. It must be prepared in accordance with Indonesian labor laws, particularly the Job Creation Law (Omnibus Law) of 2020 and related regulations. This document is required whenever an employment relationship is terminated, whether due to resignation, performance issues, redundancy, or mutual agreement. The notice should contain specific elements mandated by law, including clear grounds for termination, notice period details, and information about final settlements including severance pay calculations. It serves as a legal record of the termination and helps ensure compliance with Indonesian employment regulations while protecting both employer and employee rights during the termination process.
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1. Letter Header: Company letterhead including full legal name, address, and contact details
2. Date: The official date of the termination notice
3. Reference Number: Internal reference number for the termination notice
4. Employee Details: Full name, employee ID, position, and department of the employee
5. Subject Line: Clear indication that this is a termination notice
6. Termination Statement: Clear statement of employment termination and effective date
7. Legal Basis: Reference to relevant provisions of Indonesian labor law and company policies
8. Reason for Termination: Clear explanation of the grounds for termination in accordance with applicable laws
9. Notice Period: Specification of the notice period and last working day
10. Final Settlement: Information about final salary, severance pay, and other entitled benefits
11. Company Property: Instructions regarding the return of company property
12. Signature Block: Space for authorized signatory's name, title, and signature
1. Performance History Summary: Include when termination is performance-related, summarizing key performance issues and previous warnings
2. Transition Plan: Include when handover of duties is required, detailing the handover process and timeline
3. Non-Compete Reminder: Include when employee is bound by non-compete agreements
4. Reference Provision: Include when company agrees to provide employment references
5. Mutual Release: Include when termination is by mutual agreement
6. Outplacement Support: Include when company offers career transition assistance
7. Confidentiality Reminder: Include when employee has access to sensitive information
1. Severance Payment Calculation: Detailed breakdown of severance pay, long service pay, and other compensation components as per Indonesian labor law
2. Company Property Checklist: List of company assets to be returned
3. Final Settlement Statement: Detailed calculation of final payment including unpaid salary, pro-rated benefits, and deductions
4. Handover Document List: List of documents, projects, and responsibilities to be handed over
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