The Letter of Intent for Job Transfer is a crucial document in Indonesian employment practice that serves as a preliminary step in the formal process of transferring employees within an organization. It is typically used when an employer plans to move an employee to a different role, department, or location, whether for organizational restructuring, career development, or operational needs. The document must comply with Indonesian Labor Law (Law No. 13 of 2003 on Manpower) and related regulations, particularly regarding employment terms modification and worker rights. This letter outlines the proposed changes, including new role details, reporting relationships, and any adjustments to employment terms, while providing the employee with formal notification of the intended transfer. It serves as a bridge between informal discussions and the final transfer agreement, allowing both parties to understand and consider the proposed changes before proceeding with the formal transfer process.
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1. Letter Header: Company letterhead, date, reference number, and confidentiality notice if applicable
2. Addressee Details: Employee's full name, current position, and department
3. Subject Line: Clear indication that this is a Letter of Intent for Job Transfer
4. Opening Statement: Reference to any prior discussions and confirmation of the company's intention to transfer the employee
5. Current Position Details: Description of the employee's current role, department, and location
6. Proposed Transfer Details: Specific information about the new position, department, location, and proposed effective date
7. Basic Terms and Conditions: Key changes or continuity in employment terms, including any adjustments to salary, benefits, or responsibilities
8. Next Steps: Clear outline of the process moving forward, including acceptance deadline and following procedures
9. Closing: Standard closing statement, signature block for authorized company representative
1. Rationale for Transfer: Include when the transfer is part of restructuring, career development, or other specific organizational changes
2. Transition Period Details: Add when there will be a handover period or phased transition to the new role
3. International Transfer Provisions: Include for transfers involving relocation to different countries or regions
4. Training Commitments: Add when the transfer involves specific training or development programs
5. Probationary Period Terms: Include if the transfer will involve a probationary period in the new role
1. New Position Description: Detailed description of the new role, responsibilities, and reporting relationships
2. Revised Benefits Package: Comprehensive list of any changes to compensation, benefits, and allowances
3. Transfer Timeline: Detailed schedule of the transfer process, including key dates and milestones
4. Required Documentation Checklist: List of documents and forms that need to be completed for the transfer
5. Location-Specific Information: Details about the new work location, including facilities and relevant policies
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Financial Services
Technology
Retail
Healthcare
Education
Mining
Construction
Telecommunications
Hospitality
Energy
Agriculture
Transportation
Professional Services
Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Personnel Administration
Corporate Secretariat
Administrative Services
Labor Relations
Talent Management
Operations Management
Relevant Roles
Human Resources Manager
Legal Counsel
Department Manager
Division Head
Regional Manager
Branch Manager
Operations Director
HR Director
Compliance Officer
Employee Relations Manager
Talent Management Specialist
Personnel Administrator
Corporate Secretary
Administrative Manager
Labor Relations Manager
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