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The Letter of Regret for Job is an essential business communication document used in the Indonesian employment context when a company needs to formally inform candidates that they have not been selected for a position. This document type is crucial for maintaining professional relationships and protecting the company's reputation while ensuring compliance with Indonesian labor laws, including Law No. 13 of 2003 on Manpower and anti-discrimination regulations. The letter typically contains acknowledgment of the application, a clear but tactful rejection statement, appreciation for the candidate's time, and may include provisions for data retention in accordance with the Personal Data Protection Law (UU PDP) 2022. It's particularly important in the Indonesian business context where maintaining harmonious professional relationships is highly valued, and proper formal communication is expected.

1. Letter Header: Company letterhead including complete contact information and date

2. Recipient Details: Candidate's name and contact information

3. Salutation: Professional greeting addressing the candidate by name

4. Opening Acknowledgment: Thank the candidate for their interest and time spent in the application process

5. Decision Statement: Clear but polite communication of the rejection decision

6. Positive Feedback: Brief positive comment about the candidate's qualifications or interview

7. Closing Remarks: Professional conclusion wishing the candidate success in their job search

8. Signature Block: Formal closing, name, and title of the sender