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Passport Waiver

Passport Waiver Template for Indonesia

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Key Requirements PROMPT example:

Passport Waiver

"I need a Passport Waiver document for our tech company in Jakarta to retain foreign employees' passports during work permit processing, with specific provisions for emergency access and detailed security measures for storing up to 50 passports."

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Document background
The Passport Waiver document serves as a crucial legal instrument in Indonesia, particularly in contexts where temporary passport retention is necessary for administrative or regulatory compliance. This document type is commonly used in employment relationships involving foreign workers, visa processing procedures, or specific regulatory requirements where secure document retention is mandated. The waiver must strictly comply with Indonesian Immigration Law No. 6 of 2011 and related regulations, ensuring that passport retention practices are legitimate, transparent, and protective of all parties' rights. When implementing a Passport Waiver, organizations must ensure it includes comprehensive terms regarding storage security, access rights, and return procedures, while maintaining compliance with both Indonesian labor and immigration regulations.
Suggested Sections

1. Parties: Identification of the passport holder and the receiving party (e.g., employer, agency, or institution)

2. Background: Context explaining the purpose and necessity of the passport waiver

3. Definitions: Key terms used in the document including 'Passport', 'Retention Period', 'Authorized Personnel', etc.

4. Purpose of Retention: Clear statement of the legitimate reason for passport retention

5. Duration of Retention: Specific timeframe for which the passport will be retained

6. Storage and Security: Details of how the passport will be stored and protected

7. Access Rights: Conditions under which the passport holder can access their passport

8. Return Conditions: Circumstances and process for returning the passport

9. Legal Compliance: Statement of compliance with Indonesian law regarding passport retention

10. Emergency Provisions: Procedures for accessing passport in case of emergencies

11. Signature and Declaration: Formal acknowledgment and agreement by all parties

Optional Sections

1. Employment Terms: Required when the waiver is related to employment, detailing specific work-related conditions

2. Visa Processing: Include when passport retention is for visa application or renewal purposes

3. Third Party Authorization: Required when a third party may need to handle or process the passport

4. Insurance and Liability: Optional section detailing responsibility for passport loss or damage

5. Alternative Documentation: Details of temporary identification documents provided during passport retention

6. Translation Declaration: Required when document is provided in multiple languages

7. Termination Provisions: Include when specific conditions for early termination need to be outlined

Suggested Schedules

1. Schedule A - Document Details: Detailed information about the passport and other relevant travel documents

2. Schedule B - Authorized Personnel: List of persons authorized to handle or access the retained passport

3. Schedule C - Access Procedures: Step-by-step procedures for requesting and obtaining access to the passport

4. Appendix 1 - Contact Information: Emergency contacts and relevant authority details

5. Appendix 2 - Acknowledgment Form: Form to record each instance of temporary access or return of the passport

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























Clauses



























Relevant Industries

Hospitality

Manufacturing

Oil and Gas

Mining

Construction

Education

Professional Services

Technology

Maritime

Aviation

Healthcare

Real Estate Development

Engineering

Telecommunications

Relevant Teams

Human Resources

Legal

Compliance

Administration

Global Mobility

Immigration

Employment Relations

Corporate Services

Risk Management

Relevant Roles

Human Resources Manager

Immigration Compliance Officer

Legal Counsel

HR Director

Recruitment Manager

Foreign Worker Coordinator

Employment Relations Manager

Compliance Manager

Administrative Officer

Global Mobility Manager

HR Operations Manager

Legal Manager

Immigration Specialist

HR Business Partner

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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