The Residential Lease Termination Letter is a crucial document in Indonesian residential property management, used when either a tenant or landlord wishes to formally end a lease agreement. This document must comply with Indonesian Civil Code (KUHPerdata) provisions and local housing regulations, which typically require specific notice periods and formal written communication. The letter serves as official documentation of the termination intent, including essential details such as property address, termination date, reference to the original lease agreement, and arrangements for final inspection and security deposit return. It's particularly important in Indonesia where formal documentation of property transactions is required for legal clarity and dispute prevention. The document can be used for both standard end-of-term terminations and early lease terminations, provided appropriate justification and compliance with local regulations.
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1. Date and Address Block: Current date and complete address details of both the landlord and tenant
2. Subject Line: Clear indication that this is a lease termination notice, including the property address
3. Lease Reference: Reference to the original lease agreement including its date and parties
4. Termination Declaration: Clear statement of intent to terminate the lease and the intended termination date
5. Notice Period Confirmation: Confirmation that the notice period complies with the lease agreement and Indonesian law
6. Property Inspection Details: Proposed date and time for final property inspection
7. Security Deposit: Request for return of security deposit and preferred method of return
8. Forwarding Address: New address for future correspondence and deposit return
9. Closing and Signature: Formal closing, signature, and full name of the terminating party
1. Reason for Termination: Include when termination is due to specific circumstances that need to be documented, such as breach of contract or force majeure
2. Outstanding Payments: Include when there are any pending rent payments or utility bills that need to be addressed
3. Early Termination Details: Include when the lease is being terminated before the original end date, including any applicable penalties or special conditions
4. Maintenance Issues: Include when there are specific maintenance or repair issues that need to be documented
5. Key Return Process: Include when specific arrangements for key return need to be detailed
6. Utility Transfer: Include when there are specific requirements for transferring or terminating utility services
1. Copy of Original Lease: Attached copy of the original lease agreement for reference
2. Property Condition Report: Current condition report with photos if available
3. Payment Records: Documentation of rent payment history and any outstanding amounts
4. Utility Bills: Copies of final utility bills or statement of outstanding charges
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