The Shareholder Confirmation Letter is a crucial corporate document in Indonesian business practice, primarily used to formally verify and document share ownership in Indonesian companies. This document is particularly important when shareholders need to prove their ownership status for various purposes, such as obtaining financing, participating in corporate actions, or complying with regulatory requirements. The letter must comply with Indonesian corporate law, particularly Law No. 40 of 2007 on Limited Liability Companies, and typically includes detailed information about the shareholding, such as the number of shares, share class, percentage ownership, and any applicable restrictions or special rights. The document is commonly required by banks, regulatory authorities, potential investors, or other stakeholders who need verified proof of share ownership.
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1. Letter Header: Company letterhead including full legal name, registration number, and registered address
2. Date and Reference Number: Official date of issuance and company's reference number for the letter
3. Addressee Details: Full name and address of the shareholder to whom the letter is addressed
4. Subject Line: Clear indication that this is a Shareholder Confirmation Letter
5. Shareholder Information: Complete details of the shareholder including full name, identification/registration number, and address
6. Shareholding Details: Specific details of shareholding including number of shares, class of shares, percentage of total shareholding, and share certificate numbers
7. Confirmation Statement: Formal declaration confirming the validity of the shareholding
8. Authorized Signatory: Signature block with name and title of the authorized company representative
1. Share Transfer History: Include when there have been recent changes in shareholding or when specifically requested to show the chain of ownership
2. Rights and Restrictions: Include when the shares carry special rights, obligations, or restrictions that need to be acknowledged
3. Paid-up Capital Statement: Include when confirmation of paid-up capital status is specifically required
4. Shareholder Agreement Reference: Include when the shares are subject to a shareholder agreement that needs to be acknowledged
5. Foreign Investment Details: Include when the shareholder is a foreign entity and specific foreign investment approvals need to be referenced
1. Share Certificate Copy: Copy of the relevant share certificate(s)
2. Company Registry Extract: Recent extract from the Company Registry (NIB) showing current shareholding
3. Board Resolution: Copy of board resolution authorizing the issuance of the confirmation letter
4. Shareholder Identity Documents: Copies of relevant identification documents of the shareholder
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