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Staff Privacy Notice

Staff Privacy Notice Template for Indonesia

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Key Requirements PROMPT example:

Staff Privacy Notice

"Need a Staff Privacy Notice for a mid-sized tech company in Jakarta that processes employee biometric data and transfers data to our parent company in Singapore, to be implemented by March 2025."

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Document background
The Staff Privacy Notice is a mandatory document under Indonesian data protection law, specifically required following the implementation of the Personal Data Protection Law (PDP Law) No. 27 of 2022. It serves as a formal notification to employees about how their personal data is collected, processed, and protected within the organization. This document should be provided to all employees at the start of their employment and updated as necessary to reflect changes in data processing practices or legal requirements. The notice must address specific requirements under Indonesian law regarding consent, data subject rights, retention periods, and security measures, while also considering any cross-border data transfer requirements for international organizations. It forms a crucial part of an organization's data protection compliance framework and helps establish transparency in employer-employee relationships regarding personal data handling.
Suggested Sections

1. Introduction: Overview of the privacy notice and its importance

2. Scope and Application: Who the privacy notice applies to and when it applies

3. Types of Personal Data Collected: Comprehensive list of personal data categories collected from employees

4. Purposes of Data Processing: Detailed explanation of why and how personal data is collected and used

5. Legal Basis for Processing: Legal grounds under Indonesian law for processing personal data

6. Data Retention Periods: How long different types of personal data are kept

7. Data Security Measures: Methods used to protect employee personal data

8. Employee Rights: Rights under PDP Law including access, correction, and deletion rights

9. Data Sharing and Disclosure: Information about third parties who may receive employee data

10. Contact Information: Details of data protection officer or responsible person for privacy queries

Optional Sections

1. International Data Transfers: Include if employee data is transferred outside Indonesia

2. Automated Decision Making: Include if any automated processing or profiling is used

3. Special Categories of Data: Include if processing sensitive data like health information or religious beliefs

4. CCTV and Monitoring: Include if workplace surveillance or monitoring systems are used

5. Remote Working Data Processing: Include if employees work remotely and special data processing applies

6. Biometric Data Processing: Include if collecting biometric data for attendance or security

Suggested Schedules

1. Data Categories Matrix: Detailed table of data types, purposes, retention periods, and legal bases

2. Third Party Processors List: List of approved data processors and their roles

3. Security Protocols: Detailed information about specific security measures and procedures

4. Data Subject Rights Procedure: Step-by-step guide for exercising data subject rights

5. Incident Response Plan: Procedures for handling data breaches and security incidents

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses
























Relevant Industries

Technology

Healthcare

Financial Services

Manufacturing

Retail

Education

Professional Services

Telecommunications

Hospitality

Transportation

Energy

Construction

Media and Entertainment

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Information Technology

Information Security

Risk Management

Operations

Administrative Services

Corporate Governance

Internal Audit

Relevant Roles

Chief Executive Officer

Human Resources Director

Data Protection Officer

Legal Counsel

Compliance Manager

IT Security Manager

HR Manager

Privacy Officer

Risk Manager

Operations Director

Department Managers

Team Leaders

Systems Administrator

Personnel Administrator

Recruitment Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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