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Travel Authorization Letter

Travel Authorization Letter Template for Indonesia

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Key Requirements PROMPT example:

Travel Authorization Letter

"I need a Travel Authorization Letter for my 15-year-old daughter to travel to Singapore with her school group from March 15-30, 2025, including medical authorization and emergency contact details for both parents."

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Document background
A Travel Authorization Letter is a crucial document in Indonesian legal and travel contexts, required when an individual needs formal permission to travel from an authorizing party. This document is particularly important for minors traveling without parents, employees on business trips, or individuals representing organizations. The letter must conform to Indonesian legal requirements, including Immigration Law No. 6 of 2011 and related ministerial regulations. It typically requires specific information about both parties, travel details, and often needs to be notarized for legal validity. The document serves multiple purposes, from satisfying immigration requirements to establishing clear lines of authority during travel. Its format and content may vary depending on the specific purpose, destination, and whether it's for domestic or international travel, but it must always meet the minimum legal requirements established by Indonesian authorities.
Suggested Sections

1. Letter Header and Date: Contains the formal heading 'TRAVEL AUTHORIZATION LETTER' and the current date

2. Authorizing Party Details: Full legal name, ID/passport number, address, and contact details of the person giving authorization

3. Authorized Traveler Details: Full legal name, ID/passport number, date of birth, and relationship to authorizing party

4. Travel Details: Specific information about the authorized travel including destinations, purpose, and travel dates

5. Scope of Authorization: Clear statement of what activities and decisions are authorized during travel

6. Duration of Authorization: Explicit start and end dates for which the authorization is valid

7. Emergency Contact Information: Contact details for the authorizing party and any alternative emergency contacts

8. Declaration and Signature: Formal statement of authorization and space for authorizing party's signature

Optional Sections

1. Medical Authorization: Additional authorization for medical decisions if needed during travel - recommended when traveling party is a minor or dependent

2. Financial Authorization: Details of financial arrangements or authorizations - used when traveler needs access to authorizer's funds

3. Special Instructions: Any specific requirements or restrictions - included when there are particular conditions to be met

4. Custodial Information: Details of custody arrangements - required when the traveler is a minor with separated/divorced parents

5. Accommodation Details: Information about where the traveler will be staying - recommended for longer trips or when required by immigration

Suggested Schedules

1. Copy of Authorizing Party's ID: Attached photocopy of authorizing party's government-issued ID or passport

2. Copy of Traveler's ID: Attached photocopy of traveler's government-issued ID or passport

3. Travel Itinerary: Detailed travel schedule including flights, accommodations, and key destinations

4. Supporting Documents: Any additional documents required based on specific circumstances (e.g., birth certificate for minors, custody orders)

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses
















Relevant Industries

Tourism and Hospitality

Education

Corporate Services

Legal Services

Immigration Services

Travel and Transportation

Healthcare

Diplomatic Services

Financial Services

International Trade

Relevant Teams

Human Resources

Legal

Compliance

Administrative Services

International Operations

Risk Management

Corporate Services

Travel Services

Document Control

Global Mobility

Relevant Roles

HR Manager

Travel Coordinator

Legal Counsel

Immigration Officer

Corporate Secretary

Executive Assistant

Risk Manager

Compliance Officer

International Business Manager

Education Administrator

Travel Agent

Embassy Official

School Principal

Corporate Travel Manager

Legal Administrator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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