A Travel Guardianship Letter is a crucial legal document required when a minor child travels without their parents or legal guardians in Indonesia. This document becomes necessary in various situations, such as school trips, family visits, or educational programs where children travel under the supervision of teachers, relatives, or other authorized adults. The letter must conform to Indonesian legal requirements, particularly under Law No. 23 of 2002 on Child Protection and related immigration regulations. It typically includes detailed information about all parties involved, specific travel arrangements, the scope of authority granted, and emergency provisions. This document serves multiple purposes: it satisfies immigration requirements, provides legal protection for all parties involved, and ensures the child's welfare during travel. The letter must be properly executed, usually requiring notarization and, in some cases, additional authentication by relevant Indonesian authorities, especially for international travel.
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1. Date and Location: Current date and place where the letter is executed
2. Parent/Legal Guardian Information: Full legal names, addresses, and identification details of the parent(s) or current legal guardian(s) granting authorization
3. Child Information: Full legal name, date of birth, passport number (if applicable), and current address of the minor
4. Temporary Guardian Information: Full legal name, address, and identification details of the person being authorized as temporary guardian
5. Travel Details: Specific information about the planned travel, including dates, destinations, and purpose of travel
6. Scope of Authority: Clear statement of the powers and responsibilities being granted to the temporary guardian
7. Duration: Explicit statement of the time period for which the authorization is valid
8. Emergency Contact Information: Contact details for parents/legal guardians during the travel period
9. Signatures: Signatures of all parents/legal guardians granting authorization
10. Notarization: Space for notary public attestation and seal
1. Medical Authorization: Authorization for the temporary guardian to make medical decisions in case of emergency
2. Special Instructions: Any specific care instructions, dietary requirements, or medical conditions that the guardian should be aware of
3. Return Authorization: Specific authorization for return travel if different from outbound journey
4. Consent of Other Parent: Required when only one parent is signing and needs to document consent or absence of the other parent
5. Foreign Language Translation: Parallel translation if travel includes non-English speaking destinations
1. Copy of Child's Identity Documents: Copies of passport, birth certificate, or other relevant identification
2. Copy of Parents' Identity Documents: Copies of parents' or legal guardians' identification documents
3. Copy of Temporary Guardian's Identity Documents: Copies of temporary guardian's identification documents
4. Travel Itinerary: Detailed schedule of travel plans including flights, accommodations, and contact information
5. Medical Information Sheet: Details of any medical conditions, medications, allergies, and insurance information
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