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Vendor Supply Agreement Template for Indonesia

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Key Requirements PROMPT example:

Vendor Supply Agreement

"I need a Vendor Supply Agreement governed by Indonesian law for a technology hardware supplier relationship, including provisions for quality control of electronic components and quarterly delivery schedules starting from March 2025, with specific focus on import regulations and warranty terms."

Document background
The Vendor Supply Agreement serves as a foundational document for establishing and managing supplier relationships in Indonesia's business environment. This agreement is essential when a company needs to formalize a recurring supply arrangement with a vendor for goods or services, ensuring compliance with Indonesian regulations including the Civil Code and Trade Law. The document addresses critical aspects such as order processes, quality standards, delivery terms, pricing, and payment conditions, while incorporating necessary protections for both parties. It's particularly important in Indonesia's business context where clear documentation of commercial relationships is crucial for legal certainty and regulatory compliance. The agreement can be customized for various industries while maintaining core elements required under Indonesian law, making it suitable for both domestic and international business relationships.
Suggested Sections

1. Parties: Identification of the parties entering into the agreement, including their legal names, registration numbers, and addresses

2. Background: Context of the agreement and brief description of the business relationship

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Supply: Detailed description of goods/services to be supplied, including specifications and quality standards

5. Ordering Process: Procedures for placing and accepting purchase orders

6. Delivery Terms: Delivery timeframes, locations, and logistics requirements

7. Price and Payment: Pricing structure, payment terms, invoicing procedures, and currency

8. Quality Requirements: Quality standards, inspection rights, and quality control procedures

9. Warranties: Warranties provided by the vendor regarding goods/services

10. Term and Termination: Duration of agreement and circumstances for termination

11. Confidentiality: Protection of confidential information exchanged between parties

12. Liability and Indemnification: Allocation of risks and responsibilities between parties

13. Force Majeure: Provisions for unforeseen circumstances preventing performance

14. Dispute Resolution: Procedures for resolving disputes, including jurisdiction and governing law

15. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment

Optional Sections

1. Intellectual Property Rights: Required when supply involves licensed technology, software, or proprietary materials

2. Regulatory Compliance: Needed when supplies are subject to specific regulatory requirements or industry standards

3. Insurance Requirements: Include when specific insurance coverage is required from the vendor

4. Performance Metrics: Include when specific KPIs or service levels need to be maintained

5. Environmental Compliance: Required when supplies involve environmental considerations or hazardous materials

6. Export/Import Controls: Include for international supply arrangements

7. Anti-Corruption Compliance: Important when dealing with government contracts or high-risk jurisdictions

8. Data Protection: Required when personal data processing is involved in the supply arrangement

9. Business Continuity: Include for critical supply arrangements requiring disaster recovery plans

Suggested Schedules

1. Schedule 1 - Product/Service Specifications: Detailed technical specifications of goods/services to be supplied

2. Schedule 2 - Pricing Schedule: Detailed pricing information, including any volume discounts or price adjustment mechanisms

3. Schedule 3 - Service Levels: Specific performance metrics and service level requirements

4. Schedule 4 - Delivery Locations: List of approved delivery locations and specific delivery requirements

5. Schedule 5 - Quality Standards: Detailed quality requirements and testing procedures

6. Schedule 6 - Key Personnel: List of key personnel responsible for contract management from both parties

7. Appendix A - Purchase Order Template: Standard form for placing orders under the agreement

8. Appendix B - Compliance Certificates: Required regulatory or quality certifications

9. Appendix C - Insurance Certificates: Copies of required insurance policies

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





















































Clauses














































Relevant Industries

Manufacturing

Retail

Technology

Consumer Goods

Industrial

Agriculture

Automotive

Electronics

Pharmaceuticals

Food and Beverage

Telecommunications

Mining

Construction

Textiles

Energy

Relevant Teams

Legal

Procurement

Supply Chain

Finance

Operations

Compliance

Quality Assurance

Commercial

Risk Management

Vendor Management

Strategic Sourcing

Contract Administration

Relevant Roles

Procurement Manager

Supply Chain Director

Legal Counsel

Commercial Director

Vendor Management Specialist

Operations Manager

Contract Administrator

Purchasing Officer

Chief Financial Officer

Compliance Officer

Quality Assurance Manager

Supply Chain Analyst

Business Development Manager

Category Manager

Strategic Sourcing Manager

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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