The Welcome Letter For New Employees is a crucial document in Indonesian employment practice that serves as the initial formal communication between an employer and a newly hired employee. It is typically issued after the employment contract has been signed but before the employee's first day, providing a bridge between formal employment terms and practical onboarding information. The document must align with Indonesian labor laws, particularly the Manpower Law (Law No. 13 of 2003) and its implementing regulations, while maintaining a welcoming and positive tone. The letter confirms key employment terms, introduces company basics, outlines mandatory benefits under Indonesian law (such as BPJS programs), and provides practical information for starting the role. It's an essential tool for establishing clear communication and setting positive expectations while ensuring compliance with local employment regulations.
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1. Company Introduction: Brief overview of the company, its mission, and values
2. Position Confirmation: Confirmation of the role, department, and reporting relationship
3. Start Date and Location: Clear statement of employment start date and work location
4. Basic Employment Terms: Key terms including working hours, probation period (if applicable), and basic expectations in accordance with Law No. 13 of 2003
5. Compensation Overview: Basic salary information and payment schedule as per Minister of Manpower Regulation No. 13 of 2012
6. Benefits Summary: Overview of main benefits including BPJS social security and healthcare as required by Law No. 24 of 2011
7. First Day Instructions: Information about what to expect and bring on the first day
8. Welcome Statement: Closing statement expressing enthusiasm and contact information for questions
1. Company Culture: Additional information about company culture and values - recommended for companies with strong cultural emphasis
2. Team Introduction: Brief introduction to key team members - useful for smaller organizations or specialized roles
3. Training Overview: Initial training schedule and expectations - relevant for roles requiring specific onboarding programs
4. Remote Work Policies: Information about remote work arrangements - include if applicable to the role
5. Special Projects: Information about immediate projects or responsibilities - relevant for senior roles or project-based positions
6. International Assignment Terms: Additional terms for expatriate employees - include for international hires
1. Employee Handbook: Complete company policies and procedures
2. Benefits Details: Comprehensive explanation of all company benefits and BPJS programs
3. Job Description: Detailed description of role, responsibilities, and expectations
4. Required Documents Checklist: List of documents needed for HR compliance and onboarding
5. First Week Schedule: Detailed orientation and onboarding schedule
6. Office Map and Access Information: Building access details, parking information, and office layout
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