The Authorization Letter To Use Credit Card For Hotel Booking is a crucial document in the Irish hospitality sector, designed to facilitate secure third-party payments for hotel accommodations. This document becomes necessary when the credit card holder is not physically present at the hotel, cannot present the card in person, or is booking accommodation for someone else. It must comply with Irish financial regulations, including the Consumer Protection Act 2007 and the European Communities (Payment Services) Regulations 2018. The letter typically includes cardholder details, card information, authorized charges, validity period, and specific booking details. It serves as a protective measure for both the hotel and the cardholder, ensuring clear documentation of the authorization while adhering to GDPR requirements for handling personal and financial data.
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1. Letter Date and Location: Current date and place of writing
2. Hotel Details: Full name and address of the hotel
3. Cardholder Information: Complete name, contact details, and address of the credit card owner
4. Guest Information: Complete name and contact details of the person(s) staying at the hotel
5. Credit Card Details: Partial credit card number (last 4 digits), card type, and expiration date
6. Authorization Statement: Clear statement authorizing the hotel to charge the credit card
7. Booking Details: Specific details about the stay including check-in/check-out dates
8. Transaction Limits: Maximum amount authorized or specific charges allowed
9. Validity Period: Start and end date of the authorization
10. Cardholder Signature: Legal signature of the credit card owner
1. Additional Authorized Charges: List of extra charges authorized beyond room rate (e.g., room service, spa services)
2. Multiple Guest Authorization: Include when authorization covers multiple guests or rooms
3. Special Instructions: Any specific requirements or restrictions for the hotel
4. Emergency Contact: Alternative contact information in case of payment issues
5. Cancellation Terms: Include when specific cancellation conditions apply
1. Copy of Credit Card: Photocopy or scan of the front and back of the credit card (with sensitive data partially obscured)
2. Cardholder ID: Copy of government-issued photo ID of the cardholder
3. Hotel Booking Confirmation: Copy of the hotel booking confirmation showing rates and dates
4. Third-Party Billing Authorization Form: Hotel's standard third-party billing form if required
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