The Employment Contract Letter is a crucial document used when formalizing an employment relationship in Ireland. It serves as the primary document outlining the terms and conditions of employment, required under the Terms of Employment (Information) Acts 1994-2014. This document must be provided to employees within two months of starting employment and should include all statutorily required information about the employment relationship. The Employment Contract Letter is designed to protect both employer and employee interests while ensuring compliance with Irish employment law, including regulations on working time, minimum wage, equality, and data protection. It's particularly important as it forms the basis for the employment relationship and can be referred to in case of any disputes or clarifications needed regarding employment terms.
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1. Opening and Date: Letter header, date, and employee's contact details
2. Job Title and Duties: Specific role title and primary responsibilities
3. Start Date and Employment Status: Commencement date and whether the position is permanent, fixed-term, or temporary
4. Place of Work: Primary workplace location and any mobility requirements
5. Hours of Work: Standard working hours, days, and flexibility requirements
6. Probation Period: Duration and terms of the probationary period
7. Salary and Benefits: Compensation details, payment frequency, and benefits package
8. Annual Leave: Holiday entitlement and public holiday provisions
9. Sick Leave: Sick pay policy and notification requirements
10. Notice Period: Required notice periods for termination by either party
11. Confidentiality: Basic confidentiality obligations
12. Governing Law: Confirmation that Irish law governs the employment relationship
13. Acceptance: Signature blocks and acceptance confirmation
1. Remote Working Arrangements: Include when the role involves regular remote work
2. Commission Structure: Include for sales roles or positions with performance-based pay
3. Share Options: Include when equity compensation is offered
4. International Travel: Include when role requires regular international travel
5. On-Call Duties: Include for roles requiring on-call availability
6. Professional Memberships: Include when role requires maintaining professional certifications
7. Post-termination Restrictions: Include when non-compete or non-solicitation terms are required
8. Flexible Working Hours: Include when offering flexible working arrangements
1. Employee Handbook Acknowledgment: Employee's confirmation of receiving and reading the company handbook
2. Benefits Summary: Detailed outline of all company benefits and eligibility criteria
3. IT and Communications Policy: Guidelines for use of company IT systems and communication tools
4. Data Protection Notice: GDPR-compliant information about personal data processing
5. Health and Safety Statement: Key health and safety policies and procedures
6. Grievance and Disciplinary Procedures: Detailed procedures for handling workplace issues
7. Company Car Policy: Terms of company vehicle usage if applicable
8. Bonus Scheme Rules: Detailed rules and calculations for bonus entitlements
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