The Ending A Secondment Early Letter is a crucial document used when there is a need to terminate a secondment arrangement before its originally planned end date. This document, governed by Irish employment law, serves to formally communicate the early termination decision and outline all necessary arrangements for the employee's return to their original role. It includes essential information such as the effective date of termination, reason for early termination, notice period, handover requirements, and any specific arrangements regarding benefits or allowances. The letter ensures compliance with Irish employment legislation, particularly the Protection of Employees (Fixed-Term Work) Act 2003 and the Terms of Employment (Information) Acts 1994-2014, while providing clear documentation of the changed arrangements for all parties involved.
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1. Recipient Details and Date: Full name, title, and address of the seconded employee
2. Reference Information: Reference to the original secondment agreement, including its date and any relevant reference numbers
3. Notice of Early Termination: Clear statement of the intention to terminate the secondment early and the effective date
4. Reason for Early Termination: Brief explanation of the business reason for ending the secondment early
5. Return to Original Role: Confirmation of the employee's return to their original position or department
6. Notice Period: Specification of the notice period being given and key dates
7. Handover Requirements: Details of any handover activities or documentation required
8. Confirmation Request: Request for the employee to acknowledge and confirm acceptance of the early termination
9. Closing and Signature: Professional closing, name and signature of authorized representative
1. Repatriation Arrangements: Include when the secondment involves international relocation, detailing moving arrangements and timelines
2. Financial Settlements: Include when there are outstanding allowances, expenses, or adjustments to be settled
3. Benefits Adjustment: Include when there are changes to benefits or allowances that need to be addressed
4. Visa/Immigration Status: Include for international secondments where visa or immigration status needs to be addressed
5. Training/Project Completion: Include when specific training or project handover requirements need to be detailed
1. Schedule 1: Handover Checklist: Detailed list of tasks, documents, and responsibilities to be handed over
2. Schedule 2: Financial Statement: Breakdown of any financial settlements, outstanding payments, or adjustments
3. Schedule 3: Relocation Timeline: Detailed timeline for repatriation or relocation activities if applicable
4. Appendix A: Contact Information: List of relevant contact persons for handover and administrative matters
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