The Engagement Confirmation Letter is a fundamental document in professional services relationships under Irish law, used to formalize the agreement between a service provider and their client. It is typically employed at the beginning of a new professional engagement or when significantly modifying an existing one. The document serves as a clearer, more accessible alternative to complex service agreements while maintaining legal validity. It should clearly outline the scope of services, fees, timeline, and key terms, incorporating necessary Irish legal requirements and professional standards. The letter format makes it particularly suitable for professional services firms, consultants, and advisors who need to quickly establish clear terms with clients while maintaining a professional but approachable tone. The document must comply with Irish contract law, data protection regulations, and relevant industry-specific requirements.
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1. Date and Address Block: Recipient's name, title, company name, and full address
2. Salutation: Professional greeting to the client
3. Introduction: Opening paragraph thanking the client for the opportunity and confirming the engagement
4. Scope of Services: Detailed description of services to be provided, including any specific deliverables
5. Team and Key Contacts: Names and roles of key team members who will be involved in the engagement
6. Fees and Payment Terms: Clear outline of fee structure, billing arrangements, and payment terms
7. Timeline: Expected duration or key milestones of the engagement
8. Client Responsibilities: Clear outline of what is expected from the client
9. Confidentiality: Statement regarding confidentiality obligations
10. Confirmation Request: Request for client to confirm acceptance by signing and returning the letter
11. Signature Blocks: Space for both parties to sign and date
1. Data Protection: Section addressing GDPR compliance and data handling - required if personal data will be processed
2. Limitation of Liability: Section limiting professional liability - recommended for high-risk engagements
3. Conflict Checks: Statement about conflict checks performed - needed for professional services firms
4. Insurance Coverage: Details of professional indemnity insurance - required for regulated professions
5. Regulatory Disclosures: Required disclosures for regulated professions or services
6. Anti-Money Laundering: AML requirements and checks - needed for financial or legal services
7. Termination Provisions: Terms for ending the engagement - recommended for longer-term engagements
1. Schedule of Fees: Detailed breakdown of fees, rates, and charging structure
2. Scope Details: Detailed technical specifications or scope breakdown for complex engagements
3. Standard Terms: Full terms and conditions referenced in the main letter
4. Team Structure: Detailed team organization chart and responsibilities for larger engagements
5. Project Timeline: Detailed project plan or milestone schedule for complex engagements
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Legal Services
Consulting
Financial Services
Accounting
Technology
Management Consulting
Business Advisory
Engineering
Architecture
Marketing
Healthcare
Education
Real Estate
Relevant Teams
Legal
Compliance
Business Development
Client Relations
Operations
Professional Services
Account Management
Project Management
Risk Management
Administration
Relevant Roles
Managing Partner
Director
Senior Consultant
Legal Counsel
Business Development Manager
Account Manager
Project Manager
Professional Services Director
Engagement Manager
Client Relations Manager
Operations Director
Compliance Officer
Practice Manager
Department Head
Partner
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