The Expiry of Contract Letter is a crucial document in Irish employment practice, used when a fixed-term or specific-purpose contract reaches its natural conclusion. It serves as formal communication between employer and employee, confirming the end date of employment and ensuring compliance with Irish employment law, particularly the Protection of Employees (Fixed-Term Work) Act 2003. This document should be issued with appropriate notice before the contract's end date and must include specific details about final payments, outstanding leave, company property return, and any continuing obligations. It helps protect both parties by clearly documenting the employment relationship's conclusion and managing expectations regarding final arrangements.
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1. Letter Header and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Employee's full name and address
3. Contract Identification: Clear reference to the specific contract and its original start date
4. Confirmation of Expiry: Formal statement confirming the contract's expiry date and that it will not be renewed
5. Final Working Day: Clear specification of the employee's last working day
6. Final Payment Details: Overview of final salary, outstanding leave payments, and other entitlements
7. Company Property: Instructions regarding return of company property and equipment
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
9. Contact Details: HR or relevant department contact information for queries
10. Signature Block: Space for authorized signatory details and signature
1. Reference Offer: Include when the company is willing to provide future employment references
2. Exit Interview: Include when the company wishes to conduct an exit interview
3. Redundancy Details: Include when the contract expiry is related to redundancy
4. Benefits Continuation: Include if any benefits continue post-employment
5. Outstanding Projects: Include when handover of specific projects or responsibilities is required
6. Non-Compete Reminder: Include when the original contract contained non-compete clauses
7. Reemployment Possibilities: Include when discussing potential future employment opportunities
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave, and any other entitlements
2. Company Property List: Itemized list of company property to be returned
3. Project Status Report: Summary of status for any ongoing projects requiring handover
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