The Parental Consent Form For Video Recording is a vital legal document used in Ireland when any organization needs to capture video footage of minors. This document has become increasingly important with the rise of digital media use in various sectors and the strict requirements of data protection regulations, particularly GDPR and the Irish Data Protection Act 2018. It should be used whenever video recording of minors is planned, whether for educational purposes, sports events, performances, or medical documentation. The form includes crucial elements such as the purpose of recording, data protection measures, usage rights, and withdrawal procedures. It's designed to protect both the organization conducting the recording and the rights of the minor while ensuring full compliance with Irish and EU data protection laws. Organizations should customize this template based on their specific needs while maintaining all required legal elements.
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1. Parties: Identifies the organization seeking consent and the parent(s)/legal guardian(s) giving consent, including full names and contact details
2. Background: Explains the context and purpose of the video recording activities
3. Definitions: Defines key terms used in the form including 'Video Recording', 'Personal Data', 'Processing', 'Consent' etc.
4. Purpose of Recording: Detailed explanation of why the video recording is being made and how it will be used
5. Duration and Location: Specifies when and where the recording will take place
6. Data Protection Information: Explains how the recording will be stored, processed, secured, and eventually deleted in compliance with GDPR
7. Rights of the Parent and Child: Outlines the rights to withdraw consent, request deletion, and access the recordings
8. Consent Declaration: The formal consent statement and signature section
1. Third Party Sharing: Required if the recordings will be shared with any third parties, specifying who they are and the purpose of sharing
2. Commercial Usage: Required if the recordings might be used for commercial purposes, including specific terms and any compensation
3. Online Publication: Required if the recordings will be published online, specifying platforms and privacy settings
4. Medical Information: Required if the recording activity might involve physical activity or health considerations
5. Emergency Contacts: Required if the recording takes place outside of regular school/organization hours or premises
1. Schedule 1: Recording Details: Detailed information about the recording sessions, including dates, times, locations, and personnel involved
2. Schedule 2: Data Protection Policy: Organization's relevant data protection policies and procedures
3. Schedule 3: Usage Examples: Examples or mock-ups showing how the recordings will be used
4. Appendix A: Withdrawal Form: Template form for withdrawing consent
5. Appendix B: Subject Access Request Form: Template form for requesting access to recorded material
Relevant legal definitions
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Education
Media and Entertainment
Sports and Recreation
Healthcare
Research and Development
Arts and Culture
Non-profit Organizations
Professional Services
Child Care Services
Marketing and Advertising
Relevant Teams
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Compliance
Media Production
Event Management
Communications
Marketing
Administrative
Child Protection
Data Protection
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Relevant Roles
Legal Counsel
Data Protection Officer
School Administrator
Event Manager
Media Production Director
Sports Coach
Educational Program Coordinator
Research Director
Marketing Manager
Child Safety Officer
Communications Director
Compliance Manager
Video Production Manager
Project Coordinator
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