The Position Elimination Letter is a crucial document in Irish employment law, used when an organization needs to terminate employment due to genuine redundancy situations. It forms part of the formal redundancy process and must comply with Irish legislation, including the Redundancy Payments Acts 1967-2014 and related employment laws. This document is typically used during organizational restructuring, downsizing, or when specific roles become obsolete. The letter must include specific elements required by Irish law, such as the business rationale for the redundancy, notice periods, statutory entitlements, and any additional support or benefits being offered. It serves both as a legal notification and a practical guide for the affected employee, outlining their rights, entitlements, and next steps in the redundancy process.
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1. Date and Address Block: Formal letter heading with employee's name and address
2. Business Context: Clear explanation of the business circumstances leading to the position elimination
3. Confirmation of Position Elimination: Direct statement confirming that the employee's position is being eliminated
4. Effective Date: Clear statement of when the position elimination takes effect
5. Notice Period: Details of the notice period and whether it will be worked or paid in lieu
6. Redundancy Payment: Information about statutory redundancy payment and any additional ex-gratia payments
7. Final Pay Arrangements: Details about final salary, outstanding holiday pay, and other entitlements
8. Return of Company Property: Instructions regarding the return of company equipment and materials
9. Confidentiality Obligations: Reminder of ongoing confidentiality obligations
10. Support Available: Information about outplacement support or other assistance provided
1. Alternative Positions: Include when there are potential alternative roles available within the organization
2. Collective Consultation: Required when the redundancy is part of a collective redundancy situation
3. Enhanced Benefits Package: Include when offering additional benefits beyond statutory requirements
4. Garden Leave: Include when the employee will be placed on garden leave during the notice period
5. Reference Provision: Include when specifically offering to provide references for future employment
6. Post-Employment Restrictions: Include when reminding about existing post-employment restrictions from employment contract
1. Redundancy Calculation Sheet: Detailed breakdown of statutory redundancy payment calculation
2. Settlement Agreement: If applicable, formal agreement detailing all termination terms and conditions
3. Benefits Summary: Detailed outline of all benefits and entitlements during notice period and post-employment
4. Outplacement Support Details: Information about career transition services and how to access them
5. FAQ Document: Common questions and answers about the redundancy process and entitlements
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